Revenue MI Assistant
Revenue MI Assistant (6mth FTC)
About Us
Kennedys is a leading international dispute resolution law firm, currently ranked number 26 in The Lawyer UK 200, with 20 offices globally, more than 1000 people and continually growing. We have offices in Auckland, Belfast, Birmingham, Brussels, Cambridge, Chelmsford, Dubai, Dublin, Hong Kong, Lisbon, London, Madrid, Maidstone, Manchester, Miami, Sheffield, Singapore, Sydney and Taunton.
Kennedys' client base includes general insurers/reinsurers, global composites, Lloyd's syndicates, underwriters, self-insured PLCs and self-insuring government bodies. Its lawyers provide a range of specialist legal services to industry sectors including construction, healthcare, insurance and reinsurance, local government, rail, maritime and international trade. The firm also advises clients on banking and finance, company and commercial law, employment, dispute resolution, liability and regulatory defence.
FUNCTION:
To work competently within the Revenue MI team as a Revenue MI Assistant, contributing to the effectiveness of the Finance department by providing a comprehensive and efficient service to internal and external clients in order that the business objectives of the firm and the department are achieved.
MAIN DUTIES AND RESPONSIBILITIES:
To support the Revenue Teams by providing hands-on and technical assistance with regards to billing and the production/analysis of revenue information for the Firm, ensuring work meets the very high standards expected of the Accounting Services team.
You will work as part of the Revenue MI team, assisting with:
• Managing Client set-ups, interpreting SLA and Partner requirements and applying a logical, methodical approach to establish a robust structure upon which an effective and efficient revenue service can be provided
• Centrally managing and controlling billing information, including charge out rates, billing triggers and fee earner records, such as rate classes and role changes
• Managing and controlling Kennedys interim billing reports, in accordance with any Client specific arrangements
• Maintaining a central record of exceptions from interim billing, scheduling and completing periodical reviews
• Identifying and circulate matters that both meet and are nearing the interim billing triggers, with a view to maximising monthly billing
• Working closely with and assisting the Billing team and Credit Control team to ensure the prompt and accurate delivery of bills
• Providing any regular reports identified as being beneficial in improving the financial performance of Kennedys, including but not limited to monthly proforma rejections and daily billing updates at month end
• Providing technical support for WIP management and other reporting, using SQL and VBA, to maximise the automation of these processes
• Producing and/or providing technical support of complex billing schedules and bordereaux, to maximise the automation of these processes by utilising the IT available and reporting capabilities of Elite 3E
• Problem solving for the Accounting Services teams, showing good judgement and a sound logical approach, utilising IT and 3E reporting capabilities where appropriate
• Maintaining quality controls over automated systems and proactively strive to improve the effectiveness/efficiency of these processes, to sustain the professional reputation of the Accounting Services team
• Reviewing and monitoring revenue KPIs for key Clients, to minimise lock-up and optimise cash flow
• Providing Client profitability analysis, to assist Partners in reviewing charging structures and distribution of workloads
• Producing financial data to a very high level of accuracy, ensuring attention to detail and all strict deadlines are adhered to
• Producing Kennedys monthly UK and international performance reports within set time frames for submission to Divisional Heads and Team Leaders
• Providing financial analysis and commentary for inclusion in the monthly Divisional Heads’ report
• Producing monthly financial handouts ahead of fee earner team meetings, with further analysis as requested by Team Leaders
• Providing tailored revenue information and presentations for Industry Groups and Practice Areas
• Continually assessing the financial data requirements of Fee Earners and Partners to maximise their financial performance
• Assisting other Accounting Services teams in administrating and developing the accounts system, implementing changes to maximise the efficiency of the service provided
• Providing revenue information to the Clients and Business MI Team to assist in the delivery of weekly, monthly and quarterly MI reports in compliance with Client Service Level Agreements (SLAs)
• Accommodating urgent requests for data/reports, including but not limited to tendering for new Clients and other business development activities
As a member of the Finance Department, you will be required to:
• Show a high level of dedication and flexibility, to ensure strict deadlines are adhered to. This may require paid overtime to be undertaken at short notice.
• Ensure high standard of work output and quality of information
• Refer any contentious issues to the Accounting Services Manager
• Ensure a proactive approach is taken to carrying out all duties to maintain and improve client relations/goodwill
• Meet with the Accounting Services Manager regarding general training, accounting queries, service level issues and holiday cover
• Maintain the high standard of service offered to the Kennedys’ existing clients and to assist in creating and developing the professional reputation of the department and the Firm
• Operate within and adhere to the firms working practices, quality procedures and protocols and information security systems as specified by the firm
• Be subject to varying degrees of supervision on a day to day basis, liaising with the Accounting Services Manager on a regular basis
• Work on your own initiative
• Ensure confidentiality and security of all practice and client’s documentation and all information
• Undertake any specific training courses identified by the HR Department, Team Partner or external training provider
• Operate safely in the work place
• Undertake any other duties requested by the Accounting Services Manager and other supervising staff
PERSON SPECIFICATION
• Excellent level of IT skills, primarily MS Excel and VBA
• Strong ability to think logically with excellent attention to detail
• Good level of numeracy and literacy
• Strong ability to learn through practical experience and follow instruction
• Ability to identify and apply practical solutions to any day-to-day situation
• Keen interest in working within an Accounts Team
• Enthusiasm to develop a career within an international professional services firm
This is a developing role and the job profile is not exhaustive and may vary in line with changes in the team’s objectives and firm policy.
Notice period: 1 month
This role will be eligible for paid overtime.
What do we have to offer?
At Kennedys we offer a vibrant and supportive working environment built upon our core values; we are approachable, and responsive, we show respect for people, we are trustworthy and straightforward and we ensure that we deliver economic solutions for our clients.
Career Development:
We actively encourage all staff to develop in their chosen career by providing early responsibility, supervision and training.
Quality of work:
We pride ourselves on the high quality instructions we receive.
Business Development opportunities:
Our lawyers are given many opportunities to meet clients, either at meeting or social events and are encouraged & expected to build on their own relationships.
Learning & Development:
To ensure the Firm retains its competitive edge in the market it is committed to investing in its lawyers and support staff. Our culture, values and people reflect the quality of work and client relationships we have. Investing in the learning and development of our staff ensures our employees' performance, across all roles and levels, mirror the Firm's core values and therefore the overall success of the Firm. We aim to provide regular, timely and fit for purpose training via the most appropriate medium, in accordance with the needs of the business.
Benefits Package:
We offer a comprehensive benefits package consisting of; 25 days annual leave, Life Assurance, Employee Assistance Programme, Corporate Gym Membership, Eyecare Vouchers, Early Years Childcare Voucher scheme, Employers Contributory Pension scheme, Private Health Insurance, Cycle to Work scheme, Permanent Health Insurance, Season Ticket Loan.
About Us
Kennedys is a leading international dispute resolution law firm, currently ranked number 26 in The Lawyer UK 200, with 20 offices globally, more than 1000 people and continually growing. We have offices in Auckland, Belfast, Birmingham, Brussels, Cambridge, Chelmsford, Dubai, Dublin, Hong Kong, Lisbon, London, Madrid, Maidstone, Manchester, Miami, Sheffield, Singapore, Sydney and Taunton.
Kennedys' client base includes general insurers/reinsurers, global composites, Lloyd's syndicates, underwriters, self-insured PLCs and self-insuring government bodies. Its lawyers provide a range of specialist legal services to industry sectors including construction, healthcare, insurance and reinsurance, local government, rail, maritime and international trade. The firm also advises clients on banking and finance, company and commercial law, employment, dispute resolution, liability and regulatory defence.
FUNCTION:
To work competently within the Revenue MI team as a Revenue MI Assistant, contributing to the effectiveness of the Finance department by providing a comprehensive and efficient service to internal and external clients in order that the business objectives of the firm and the department are achieved.
MAIN DUTIES AND RESPONSIBILITIES:
To support the Revenue Teams by providing hands-on and technical assistance with regards to billing and the production/analysis of revenue information for the Firm, ensuring work meets the very high standards expected of the Accounting Services team.
You will work as part of the Revenue MI team, assisting with:
• Managing Client set-ups, interpreting SLA and Partner requirements and applying a logical, methodical approach to establish a robust structure upon which an effective and efficient revenue service can be provided
• Centrally managing and controlling billing information, including charge out rates, billing triggers and fee earner records, such as rate classes and role changes
• Managing and controlling Kennedys interim billing reports, in accordance with any Client specific arrangements
• Maintaining a central record of exceptions from interim billing, scheduling and completing periodical reviews
• Identifying and circulate matters that both meet and are nearing the interim billing triggers, with a view to maximising monthly billing
• Working closely with and assisting the Billing team and Credit Control team to ensure the prompt and accurate delivery of bills
• Providing any regular reports identified as being beneficial in improving the financial performance of Kennedys, including but not limited to monthly proforma rejections and daily billing updates at month end
• Providing technical support for WIP management and other reporting, using SQL and VBA, to maximise the automation of these processes
• Producing and/or providing technical support of complex billing schedules and bordereaux, to maximise the automation of these processes by utilising the IT available and reporting capabilities of Elite 3E
• Problem solving for the Accounting Services teams, showing good judgement and a sound logical approach, utilising IT and 3E reporting capabilities where appropriate
• Maintaining quality controls over automated systems and proactively strive to improve the effectiveness/efficiency of these processes, to sustain the professional reputation of the Accounting Services team
• Reviewing and monitoring revenue KPIs for key Clients, to minimise lock-up and optimise cash flow
• Providing Client profitability analysis, to assist Partners in reviewing charging structures and distribution of workloads
• Producing financial data to a very high level of accuracy, ensuring attention to detail and all strict deadlines are adhered to
• Producing Kennedys monthly UK and international performance reports within set time frames for submission to Divisional Heads and Team Leaders
• Providing financial analysis and commentary for inclusion in the monthly Divisional Heads’ report
• Producing monthly financial handouts ahead of fee earner team meetings, with further analysis as requested by Team Leaders
• Providing tailored revenue information and presentations for Industry Groups and Practice Areas
• Continually assessing the financial data requirements of Fee Earners and Partners to maximise their financial performance
• Assisting other Accounting Services teams in administrating and developing the accounts system, implementing changes to maximise the efficiency of the service provided
• Providing revenue information to the Clients and Business MI Team to assist in the delivery of weekly, monthly and quarterly MI reports in compliance with Client Service Level Agreements (SLAs)
• Accommodating urgent requests for data/reports, including but not limited to tendering for new Clients and other business development activities
As a member of the Finance Department, you will be required to:
• Show a high level of dedication and flexibility, to ensure strict deadlines are adhered to. This may require paid overtime to be undertaken at short notice.
• Ensure high standard of work output and quality of information
• Refer any contentious issues to the Accounting Services Manager
• Ensure a proactive approach is taken to carrying out all duties to maintain and improve client relations/goodwill
• Meet with the Accounting Services Manager regarding general training, accounting queries, service level issues and holiday cover
• Maintain the high standard of service offered to the Kennedys’ existing clients and to assist in creating and developing the professional reputation of the department and the Firm
• Operate within and adhere to the firms working practices, quality procedures and protocols and information security systems as specified by the firm
• Be subject to varying degrees of supervision on a day to day basis, liaising with the Accounting Services Manager on a regular basis
• Work on your own initiative
• Ensure confidentiality and security of all practice and client’s documentation and all information
• Undertake any specific training courses identified by the HR Department, Team Partner or external training provider
• Operate safely in the work place
• Undertake any other duties requested by the Accounting Services Manager and other supervising staff
PERSON SPECIFICATION
• Excellent level of IT skills, primarily MS Excel and VBA
• Strong ability to think logically with excellent attention to detail
• Good level of numeracy and literacy
• Strong ability to learn through practical experience and follow instruction
• Ability to identify and apply practical solutions to any day-to-day situation
• Keen interest in working within an Accounts Team
• Enthusiasm to develop a career within an international professional services firm
This is a developing role and the job profile is not exhaustive and may vary in line with changes in the team’s objectives and firm policy.
Notice period: 1 month
This role will be eligible for paid overtime.
What do we have to offer?
At Kennedys we offer a vibrant and supportive working environment built upon our core values; we are approachable, and responsive, we show respect for people, we are trustworthy and straightforward and we ensure that we deliver economic solutions for our clients.
Career Development:
We actively encourage all staff to develop in their chosen career by providing early responsibility, supervision and training.
Quality of work:
We pride ourselves on the high quality instructions we receive.
Business Development opportunities:
Our lawyers are given many opportunities to meet clients, either at meeting or social events and are encouraged & expected to build on their own relationships.
Learning & Development:
To ensure the Firm retains its competitive edge in the market it is committed to investing in its lawyers and support staff. Our culture, values and people reflect the quality of work and client relationships we have. Investing in the learning and development of our staff ensures our employees' performance, across all roles and levels, mirror the Firm's core values and therefore the overall success of the Firm. We aim to provide regular, timely and fit for purpose training via the most appropriate medium, in accordance with the needs of the business.
Benefits Package:
We offer a comprehensive benefits package consisting of; 25 days annual leave, Life Assurance, Employee Assistance Programme, Corporate Gym Membership, Eyecare Vouchers, Early Years Childcare Voucher scheme, Employers Contributory Pension scheme, Private Health Insurance, Cycle to Work scheme, Permanent Health Insurance, Season Ticket Loan.