Billing Coordinator (Maternity Cover Contract)

My Client is a leading US Top 50 and Global 50 law firm, with offices across the United States, Europe and Asia. They advise multinational companies on public/private enterprises and help emerging companies grow, from critical regulatory and compliance matters to deals, transactions and high-stakes litigation.

They are recruiting for a Billing Coordinator for their City of London office. This is a newly created role due to the ongoing expansion of the firm.

Responsibilities

Order, prepare and distribute pre-bills for assigned billing partners/accounts. Record and maintain accurate phase, task and billing codes.

Assist with electronic billing functions including pulling disbursement back up, transmitting bills electronically, updating client detail with various electronic billing vendors, etc.

Prepare, produce and finalise invoices. Review final invoices to ensure data integrity and that they adhere to both SRA, UK & EC VAT regulations.

Direct contact with billing partners to resolve billing-related issues. Reprint posted invoices and provide copies as necessary. Produce ad hoc reports as requested.

Assist with billing overflow from other offices as needed. Update billing addresses and payer information as needed. Attend regular meetings with the partners to discuss their billing requirements, WIP and AR.

Provide partners with regular “lock up” reports. Liaise with partners and clients on the collection of unpaid fees. Deal with VAT questions/queries.

Maintain the current “deal” forecast, updating regularly with estimated deal closing dates and fee estimates. Assist with preparing client and/or attorney analyses as needed.

Respond in a timely manner to client accounting emails and help line calls. Responsible for client audit report preparation. Maintain client/matter maintenance information.

Support collections staff members to process billing adjustments, verify client account balances and assist in other collections projects as needed. Assist with file closing and write offs.

Enter vendor/supplier invoices into the accounts payable system. Vendor statement reconciliations and resolve all relevant queries. Maintain, distribute and reconcile office petty cash.

Assist with any urgent manual payments for both office and client account. Assist with entering client wires. Responsible for the corporate credit card and reconciliation. 

Monitor the office and client bank accounts liaising with the US finance department to ensure SRA adherence. Calculate interest on client funds.

Deputise for the London Office Accounts Manager during any period of absence. Other ad hoc duties as needed.

Candidate Profile

You will have strong knowledge of international billing requirements, including UK & EC VAT rules.

Good knowledge of the Solicitors’ Accounts Rules.

E-billing experience is preferred.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this contract vacancy on behalf of one of its Clients.