Accounts Payable Assistant

This client is global law firm with offices in key business centres across the Americas, Asia and Europe. The firm employs approximately 2000 lawyers. Their London office has a headcount of circa 800 and offices in the City
 
A permanent position has opened up for an Accounts Payable Assistant to join their Accounts Department. You will process all the firm’s invoices on a timely and accurate basis, to optimise cash flow whilst minimising disruption to supply.
 
Responsibilities 
Ensure all invoices are promptly dispatched to budget holders for authorisation. Prompt updating of all invoices ensuring they are correctly addressed and updated to correct vendor codes and currency.
 
Check and code invoices to the correct cost centers. Reclaim input VAT in accordance with HMRC guidelines.
 
Arrange payment of supplier invoices weekly. Process and pay company credit cards. Prepare input & raising of cheques/BACS payments and obtain correct authorisation.
 
Post vendor payments to the system and fill all backup paperwork. Daily direct debit postings.
 
Direct management and control of certain key supplier accounts.
 
Maintain personal expenses report/spreadsheet and chase up as required. 
 
Ensure rates and rent invoices are processed and paid promptly. Update and maintain supplier bank details.
 
Reconciliation of supplier ledgers and statements as they arrive ensuring all queries are promptly followed up.
 
Reconciliation of AP creditors ledger, ensuring all credit notes are dealt with monthly.
 
Process various monthly/weekly recharges. Produce ad hoc reports as required.
 
Check & approve expenses on a daily basis in accordance with the firm’s policy.  Ensure correct coding is used and receipts are in order.
 
Review and update expenses imports. Collate receipts & post expenses, reclaim VAT in accordance with HMRC guidelines.
 
Liaise with US team to ensure all technical issues with the system are promptly resolved. Provide support to users as required.
  
Arrange reimbursement of expenses by BACS on a weekly basis. Update and maintain employee bank details.
 
Process monthly secondment allowance payments plus specific salary payments as instructed.
 
Report to Management Accounts & Head of Treasury regularly for cash flow purposes regarding payments due.
 
Supervision of one AP Assistant on a day to day basis.  Ensure the even distribution of daily tasks and make sure invoices are paid on a timely basis.
 
Check and release CHAPS, BACS & international payments from office and client accounts as required.
 
Ensure strict deadlines are met at month/year ends and that all AP records are promptly filed and available for review as and when required. 
 
Candidate Profile
 
You will have experience in the Accounts Payable function in a global law firm environment. 
 
Experience of nominal ledger coding and VAT Regulations.
 
Important Notice
 
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
 
Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.