Legal Secretary

We have a new and exciting opportunity for a Secretary to join the Swindon office of Novum Law working in Huw Ponting’s team.

Novum Law is a national firm specialising in brain injury, spinal injury, medical negligence and asbestos-illness claims. Our experts act for people who have been involved in serious accidents or have a serious illness, however and whenever it occurred.

Key Responsibilities

• Preparing and completing all necessary forms relevant to the team delegated by the Fee Earners. Photocopying appropriate documents, setting up and archiving files. Managing the filing system Providing a secretarial service to include audio typing (digital dictation - Winscribe) and copy typing services, producing letters and documents, utilising our Case Management and IT systems as appropriate, ensuring the highest levels of speed, accuracy, presentation and confidentiality. Providing key support to the team in relation to risk compliance matters. Providing business development support, mailing and invitations to clients and contacts. Liaising with Office Executive/Administrative Support. To respond quickly and efficiently to all telephone calls, ensuring that an appropriate answer is given or an accurate message is taken and passed to the relevant member of the team for action. Supporting the Fee Earners in client relationships. In Fee Earners’ absence, monitoring the daily email, voicemail and post. Understanding targets such as chargeable hours and time recording, ensuring accurate records are maintained for Fee Earners of both chargeable and non-chargeable time. Maintaining a diary system.

Key Attributes
Qualification

• GCSE passes (or equivalent) in English and Maths. RSA qualifications desirable.

Experience and Knowledge

• Experience within professional services with 2+ years legal secretarial experience preferred Knowledge of Microsoft Office applications

Skills / Abilities

• Minimum typing speed of 50 - 60 WPM Planning and organising Time management Numerate Strong IT skills Excellent literacy skills including drafting style, attention to detail, and accurate use of the English language