12 Month FTC: Part-time Business Services Administrator at Magic Circle Law Firm – to £26,000

An award winning Law Firm is looking to hire a new Administrator to work Tuesday through to Friday (4 days), working alongside the existing PA’s within the Business Services team on an initial 12 Month FTC.  The purpose of this role is to provide secretarial and administrative support to the Group heads and the Associate Director, along with other managers when required.  Key responsibilities will include typing letters, reports and emails, maintain calendars and ensuring they’re kept up to date, visual filing, preparing agendas and supporting documents and distribute to all team members prior to meetings, arranging meetings including booking meeting rooms, ordering lunches/tea and coffee, meeting and greeting clients and showing them into meeting rooms when necessary, arrange audio visual, conference calls and video conferences, make travel arrangements including booking flights, hotels and taxi’s via the firms travel agents, ensuring all calls to the department during working hours are answered and messages are passed on accordingly and produce expenses ensuring that claims are properly processed in a timely manner.  Other duties include working as a team alongside the PA’s in the Business Services team supporting the Group Heads and Associate Director including, updating and managing diaries in Outlook and take ownership and accountability for a variety of specific management activities as delegated by the Business Services Managers such as First Aid Management, Environmental Reports and Intranet Updates.  Candidates must have strong Administration or Secretarial skills preferably within a professional services industry, working knowledge of Microsoft Office and must have Excellent Communication and Organisational skills.  Standard are 9.30am – 5.30pm with stunning offices based in the City.