In-house Legal PA great temp to perm opportunity

Legal Secretary move in-house! If you're a legal secretary longing for a substantial level of involvement, then this global property company could have the perfect role. They are now looking to recruit a Legal PA on a temp to perm basis to join their in-house legal team and take on a highly involved and highly rewarding role supporting their senior lawyers. They are describing the role as much more 'legal assistant' than legal PA and it is hoped that their new PA will quickly get up to speed with this small but fun loving legal team. Based in their City HQ (St Paul's), this role will support both the UK and European businesses, as well as liaising with their panel of advising law firms. They are hoping to meet legal secretaries either looking to make their first in-house move, or a legal secretary who is already in-house and wants to switch into something more involved. Either way this vacancy is very rare and offers a level of involvement and career development like no-other.

Duties will include:

• Act as liaison between the attorney and other Marriott employees and outside counsel.
• Revise, edit, and proofread legal documents.
• Prepare for transaction closings including preparation of execution documents.
• Compose, type, and transmit correspondence; type/merge, red-line, and transmit legal documents.
• Track correspondence requiring responses and keep attorneys apprised of status.
• Screen telephone calls; handle matters not requiring the recipient's attention; refer calls to other appropriate parties for handling; organize meetings and conference calls.
• Coordinate and maintain calendars for attorneys.
• Create and maintain desk files and permanent files, including up-to-date filing
• Review all incoming mail and bring priority items to the recipient's attention.
• Handle all travel arrangements, prepare expense reports, and process check requests.

SPECIFIC DUTIES

Planning and Organizing

Manage calendar for attorneys, including scheduling and canceling meetings, and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for Senior Leaders and other associates.

• Maintain Contacts and coordinate communications with all parties to transactions.
• Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports.
• Prepare and edit lengthy legal documents, presentations, agendas, memos, letters, spreadsheets, and other business documents.
• Take notes during meetings.
• Review all incoming mail and forward to the appropriate attorney, and bring priority items to the attention of the supervisor or the responsible attorney, as appropriate; track matters requiring response/action and keep supervisor apprised of status.
• Assist with or take lead role in special projects as requested.
• Assist Chief Legal Counsel and others with overflow as requested.

Salary £35,000 - £40,000 + healthcare, pension, subsidised catering etc. For more information please contact GR Law for more details quoting ref: 83663 or call us to discuss what other legal secretarial, legal PA and legal document production roles we have that could match what you're looking for. This vacancy is only one of many legal support roles we are currently recruiting for. We recruit at all levels from Legal Secretaries, Document Production Technicians and senior Legal PA roles for leading City and West End law firms and in-house legal departments.