Legal PA team leader

Experienced Legal PA team leader required for niche London law firm. This is a great role, set in a wonderful practice. This vacancy will suit candidates who currently coordinate a Secretarial or PA team who are now looking for that next step up.

Legal PA Team Leader:

The role requires a Coordinator / Team Leader or Manager who is organised, confident, professional, diplomatic, discrete and has excellent communication skills at all levels. You must have excellent technical skills and be able to work well in a pressured environment; be highly organised; flexible to the role requirements; able to anticipate the needs of the Groups requiring cover; able to adapt to the unexpected; be adept at multi-tasking; and have meticulous attention to detail.

We are keen to speak to experienced secretarial co-ordinators or team leaders who can undertake the following day to day duties:

• Manage and motivate the team of Legal PAs and the Filing Admin Assistant and Legal Float PA/ Legal Secretary.

• Monitor their workloads to ensure priorities are met and provide guidance and/or support where required.
• Carry out first round interviews for new members of the Legal PA Support Team.
• Provide training for new members of the Legal PA Support Team on best practice guidelines (including travel, billing, use of Filesite and Interaction); and actively working with them during their probationary period, setting objectives and monitoring their progress.
• Act as the first point of contact for any general/personal/workflow issues raised by the Legal PA Support Team.
• Involvement in the Legal PA appraisal process, gathering and providing feedback and working with the Legal PAs in preparation for their appraisal meeting.
• Manage performance issues for the Legal PAs Support Team.
• Manage the holiday process, including forward planning, authorising holiday bookings, liaising with Legal PAs regarding holiday clashes, organising cover for holiday/absence and confirming cover arrangements.

• Liaise with the Document Services Team Leader to ensure a smooth transfer of work
• Identify training needs and ensuring appropriate training is undertaken by the team to maintain and develop skills.