Legal Assistant

A leading global lodging company is currently seeking a Legal Secretary/ PA to join their team based in London. The Position will support 3 attorneys and 1 paralegal in the areas of Franchise, Compliance and Employment, and will provide overflow support to the Chief Legal Counsel for Europe. The position will report to the VP & Assistant General Counsel for Franchise.

Responsibilities Include:

• Act as liaison between the attorney and employees and outside counsel
• Revise, edit, and proofread legal documents
• Prepare for transaction closings including preparation of execution documents
• Compose, type, and transmit correspondence; type/merge, red-line, and transmit legal documents
• Track correspondence requiring responses and keep attorneys apprised of status
• Screen telephone calls; handle matters not requiring the recipient's attention; refer calls to other appropriate parties for handling; organise meetings and conference calls
• Coordinate and maintain calendars for attorneys
• Create and maintain desk files and permanent files, including up-to-date filing, entries in RIMS, and transmittals to Records Management Section
• Review all incoming mail and bring priority items to the recipient's attention
• Handle all travel arrangements, prepare expense reports, and process check requests
• Assist attorney/paralegal in: data entry and maintenance of practice area's contract database and database reporting; update and maintenance of all forms, agreements, disclosure documents and Share Point Sites
• Manage calendar for attorneys, including scheduling and cancelling meetings, and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for Senior Leaders and other associates
• Maintain Contacts and coordinate communications with all parties to transactions
• Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports
• Prepare and edit lengthy legal documents, presentations, agendas, memos, letters, spreadsheets, and other business documents
• Take notes during meetings
• Review all incoming mail and forward to the appropriate attorney, and bring priority items to the attention of the supervisor or the responsible attorney, as appropriate; track matters requiring response/action and keep supervisor apprised of status
• Assist with or take lead role in special projects as requested
• Assist Chief Legal Counsel and others with overflow as requested

Essential Skills:

• Previous experience in law firm or corporate law department preferred
• Previous experience with a transactional/commercial legal practice and working with U.S. based company preferred
• Minimum of five years of secretarial experience
• Excellent organisational and interpersonal skills
• Ability to work well under pressure in a fast paced environment, effectively manage multiple tasks and high volume
• Excellent judgement
• Professional demeanour
• Diligence, strong work ethic and ability to work overtime
• Ability to work independently and as part of a team
• Superb attention to detail
• Flexibility to adapt to continually changing workload priorities
• Excellent written and verbal skills
• Fast, accurate typing
• Excellent word processing and spelling/grammar/proofreading skills
• Strong skills with MS Word, Outlook, and PowerPoint

If you are a driven, determined and want to take the next step in your career, this Legal Secretary/ PA position is the job for you. Apply today!