PRACTICE MANAGER. WINCHESTER 45k

A boutique law firm based in Winchester is looking for a Practice Manager ideally with a law firm background. Winchester is 1 hour direct by train out of Waterloo!

Principle duties for this law firm of up to 40 people will be

ACCOUNTS 

 Processing or managing the process of        

-          All postings to client and office ledgers ensuring compliant with Solicitors Accounts Rules

-          Dealings with cheques, cash and electronic payments and receipts

-          Daily checks of online bank statements and liaising with the bank with queries/issues

-          Weekly bank reconciliations

-          Monthly Petty Cash reconciliations

-          Checking bills and completion statements

-          Daily Land Registry statements

-          Daily Property search statements

 Accounts/Financial procedures carried out

-          Month end close down, reports production and analysis

-          Month end reports for individual bonus workings

-          Monthly prepayments

-          Producing cash flow statements and presenting them to the Members

-          Checking and paying suppliers

-          Ad hoc and annual interest calculations

-          Reviewing Deposit account arrangements including meetings and negotiations with the bank.

-          Monthly payroll, PAYE, auto enrolment and childcare voucher processing and reporting and annual final reporting to HMRC

-          Quarterly VAT returns

-          Annual budgets, targets and fee-earner charge out rates

-          Annual overseas interest report for HMRC

-          Annual PSA report and calculations for HMRC

-          Organising quarterly strategy meetings and weekly Members’ meetings

-          Year-end close down, reports production and analysis

-          Liaising with auditors for annual audit visit, accounts production, SAR report and final sign off of accounts and tax returns

-          Production of one off reports for Members as required 

Staff/HR 

-          Recruitment of support staff

-          Assisting with the recruitment of fee-earners

-          Organising annual appraisals and feedback

-          Preparing and amending employment contracts

-          Keeping attendance records for all staff

-          Dealing with day to day staff issues

-          Managing holiday system including the arrangement of cover for staff and Members

-          References and other letters for staff

-          Organising the annual Christmas party 

Building Responsibilities 

-          Arranging the servicing of burglar alarm, fire alarm and equipment and the heating systems

-          General problem solving around the building including contacting tradesmen to assist in repairs required.

-          Liaising with the gardener

-          Ensuring that the waste collection is carried out/organised.

 
IT/Office equipment

 -          Overall responsibility for IT within the firm including troubleshooting and liaison with external IT support (including copiers, fax machine, telephones and franking machine)

-          Daily back up routine

-          Creating new users for new staff including the setup of support software

-          Working with the Compliance manager regarding cyber security and computer system updates

 General

 -          Annual accounts and return for the firm as Company Secretary (qualification not needed)

-          Data Protection registration

-          Ordnance Survey annual certification

-          Annual Practising Certificate application

-          Attending Quarterly Practice Managers meetings

-          Negotiating with suppliers of utilities, stationery, equipment and IT re contracts

Please send your Cv for immediate interview initially by telephone.

Legal Leap Recruitment. moving forward in law