Legal Secretary

LEGAL SECRETARY

PRIVATE CLIENT SECTOR

DEVIZES

£22,000

Overview of the Role:

To provide a total support service to the nominated fee earners within the team to enable them to operate at optimum efficiency, including but not limited to the main responsibilities given below. The legal secretary is expected to use a high degree of self-management and initiative, and work in an adaptable and dynamic way.

Specific Roles and Responsibilities:

·                     Legal documentation work including word processing of legal documents (including track changes) and correspondence as directed by Partner/Fee Earner (audio and copy typing) using the firm's case management system.

·                     Particular experience in dealing with the following processes and core documentation:

o   Probate documentation.

o   Wills.

o   Trusts.

o   Conveyancing documentation.

o   Court of Protection forms and processes.

·                     Attending to clients on the phone and in person, and providing refreshments for clients, when appropriate.

·                     Setting up new files accurately and promptly on instructions from the Fee Earner. 

·                     Dealing accurately with filing, storage and retrieval of client's files in accordance with the Team's filing system.

·                     Managing diaries and making appointments and the setting up of internal and external meetings.

·                     Emailing of documents.

·                     Photocopying, fax and document binding duties when appropriate.

·                     Ensuring confidentiality and security of all Practice and Clients documentation and/or information.

·                     Providing support to other secretaries and fee earners when able to do so within the team and to the wider firm when appropriate.

·                     Undertaking any other duties which the firm may reasonably require from someone in your position.

Occasional additional responsibilities:

·                     Providing occasional reception support when required by the Team Leaders.

Person Specification:

Experience and knowledge:

Extensive secretarial experience, legal experience desirable although not essential.

Excellent (audio) typing skills.

Excellent verbal and written communication skills.

Good numeracy skills (billing).

Excellent MS Office skills.

Self-organised, motivated, proactive

IF YOU ARE INTERESTED IN THIS ROLE PLEASE SUBMIT YOUR CV TO TANYA COGHILL AT BROWNS LEGAL ASSOCIATES FOR FURTHER INFORMATION.