Legal Secretary

LEGAL SECRETARY

PART TIME/4 DAYS OR EQUIVALENT IDEALLY

MELKSHAM

£20,000

Overview of the Role:

To provide a total support service to the PCP Melksham fee earners to enable them to operate at optimum efficiency, including but not limited to the main responsibilities given below. The legal secretary is expected to use a high degree of self-management and initiative.

Specific Roles and Responsibilities:

·                     Providing support to the fee earners within the Private Client Property team as well as other secretaries and fee earners within the wider firm when appropriate.

·                     In addition, covering one specific Private Client Property fee earner on her weekly day off to the extent of taking calls and seeing clients where appropriate and ensuring that any urgent issues are referred to another member of the team

·                     Legal documentation work including word processing of legal documents (including track changes) and correspondence as directed by Partner/Fee Earner (audio and copy typing) using the firm's case management system.

·                     Drafting straightforward Contracts and Transfer Deeds as directed by fee earner

·                     Attending to clients on the phone and in person, and providing refreshments for clients, when appropriate.

·                     Setting up new files accurately and promptly on instructions from the Fee Earner

·                     Dealing with Money Laundering Forms and submission of Call ML applications on line

·                     Dealing accurately with filing, storage and retrieval of client's files in accordance with the Team's filing system.

·                     Managing diaries and making appointments and the setting up of internal and external meetings.

·                     Emailing of documents.

·                     Photocopying, fax and document binding duties when appropriate.

·                     Ensuring confidentiality and security of all Practice and Clients documentation and/or information.

·                     Undertaking any other duties which the firm may reasonably require from someone in your position.

·                     Application for Local Searches, and other standard searches both by DX and by use of on line application

·                     Applications for Land Registry searches and documents using the Land Registry Portal

·                     Preparation of draft Completion Statements

·                     Preparation of SDLT forms and on line submission of same.

·                     Registering deeds.

Occasional additional responsibilities:

·                     Providing occasional reception support when required by the Team Leaders.

·                     Occasional attendance at PCP Team Meetings where training is required.

Person Specification:

Experience and knowledge:

Proven prior experience in Residential Conveyancing secretarial work - dealing with the end to end process.

Extensive legal secretarial experience.

Excellent (audio) typing skills.

Excellent verbal and written communication skills.

Excellent numeracy skills (billing).

Excellent MS Office skills.

Self-organised, motivated, proactive.

Professional Qualifications:

Secretarial and typing qualifications

Core GCSEs or equivalent.

IF YOU ARE INTERESTED IN THIS ROLE PLEASE SUBMIT YOUR CV TO TANYA COGHILL AT BROWNS LEGAL ASSOCIATES AS DIRECTED.