Receptionist / Office Assistant

A leading international law firm is currently seeking a Office Assistant/ Receptionist to join their team based in London. This role is to support the Office Manager with day to day operational tasks including reception, facilities, and office administration duties.

Key Responsibilities include:

• Professionally answer telephone calls to the office and direct them as required;
• Organise incoming and outgoing couriers /send post;
• Manage conference room bookings, ensuring that they are appropriately maintained with the required stationery/refreshment;
• Arrange client/internal lunches and assist with events co-ordination; researching and booking staff team events;
• Management of technical problems with all office equipment and to liaise with internal IT or external engineers/suppliers to resolve office equipment issues;
• Filing of documents and development or modification of filing practices, including use of electronic rather than paper records.
• Processing of monies received from clients daily and weekly reconciliation of office and client accounts;
• Assisting with arranging the start-up for new joiners. This includes organising welcome packs, IT systems and access passes and office/position requirements;
• Assisting with maintaining Health & Safety and welfare practices to ensure safe systems of work are implemented and adhered to, this includes, PAT testing, First Aid and Fire Marshals;
• Collation and processing of expense claim forms and corporate credit card accounts.
• Assist Office Manager with maintaining supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt of goods and ensure invoices are matched with delivery notes.

Essentail Skills include:

• 3 years' strong organisational and administrative experience;
• Excellent telephone manner and presentation coupled with knowledge and experience of
  telephone operating systems;
• The ability to manage and prioritise a varied workload in order to meet deadlines;
• A flexible approach to work with the ability to show initiative and respond to changing
  circumstances;
• Tact and diplomacy to deal with confidential matters.
• Strong time management, multi-tasking, organisational and problem solving skills along with the ability to remain calm under pressure.

If you are a driven, determined and want to take the next step in your career, this position is the job for you. Apply today!