Project Administrator

IT Department

Project administrator

May 2017

About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks.  These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area – IT Department

Role: Project Administrator

Location: Based at Ashurst’s London offices.

Reporting to: Global Projects and Portfolio Manager

Hours of work - Monday to Friday, 09:30 - 17:30 (with flexibility around these times to meet deadlines and requirements of the role, as directed by the Projects Team Manager).

Department/ Role Overview:

 To provide admin assistance to the Global Head of IT Programme and Change Management, as well as the IT Project Management team

Main responsibilities:

• Ensure that projects are run in compliance with the Firm’s requirements;
• Ensure that the project methodology and associated processes are followed, thus maintaining standards;
• To co-ordinate project resources, information, rooms and equipment.
• Produce weekly and monthly Project, Programme and resource plans;
• Provide guidance to project teams;
• Maintain and integrate project plans;
• Track and report overall progress on projects and programmes;
• Raise purchase orders relating to projects;
• Assist with performing quality reviews;
• Establish and maintain the project documentation library.

Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies.

Essential skills and experience:

• Previous experience working as a project administrator as part of a busy project management team, ideally within a law firm;
• Working within a structured project framework;
• Experience of ensuring that projects are run in compliance with the Firm's requirements;
• Proven experience in:
• •         providing guidance to project teams;
  •         maintaining and integrating project plans;
  •         tracking and reporting overall progress of projects and programmes;
  •         establishing and maintaining the project documentation library;
  •         monitoring resource utilisation;
• Good understanding of soft skills involved in liaising with project managers and other staff members;
• A good eye for detail; ability to work accurately and effectively even when under pressure;
• Able to learn and understand processes used within the department;
• Excellent analytical skills;
• Good working Knowledge of Microsoft environments; - Windows 7, MS Word, Excel, PowerPoint and MS Project.
• Excellent knowledge of all elements of the project lifecycle;
• Able to manage multiple tasks concurrently;
• Tactful and diplomatic when in pressured situations;
• Excellent presentation, written and communication skills;
• Uses initiative - 'can do' approach.

Desired skills and experience

Familiarity with some or all of the following:

• Prince 2 or similar project methodologies;
• Excellent Working Knowledge of Microsoft environments; - Windows 7, MS Word, Excel, PowerPoint and MS Project.