Company Secretary Administrator
- Recruiter
- Badenoch + Clark
- Location
- England, London
- Salary
- £120.00 - £130.00 per day
- Posted
- 17 May 2017
- Closes
- 14 Jun 2017
- Ref
- 491405-B
- Contact
- Donna Hancock
- Job Title
- Company Secretary
- Practice Area
- Corporate
- PQE Level
- 2-4
- Contract Type
- Temporary
- Hours
- Part Time
Our client a multinational construction business in London is seeking a Company Secretary Administrator to cover maternity for 4-5 months on a part time basis (4 days per week).
You will contribute to the delivery of company secretariat activities, prepare documentation and perform administration and logistical activities and contribute to company secretariat policies, processes and operations.
Key accountabilities:
Board Meeting Requirements and Drafting
*Coordinate Directors and CoSec and assist with the distribution of draft
board minutes
*Liaise with relevant EAs/Pas to arrange board meetings and arrange for board minutes and resolutions to be approved and signed internally
*Drafting adhoc board minutes and resolutions when requested to include POAs, bank mandates, loan agreements, share allotments and corporate restructures
*Work with the Company Secretary Assistant in relation to our CEMEA business
Filings and documentation
*Manage Statutory Filings and ensure prompt filing
*File relevant documents with Companies House through our GEMs system
*Review GEMs records to check accuracy of information on system
Maintain Integrity of Company and Director Data
*Obtain private information from new directors
*Ensure director's mailing list is kept updated
*Coordinate documentation relating to director changes to include filing with Companies House and updating GEMs
Administrative Activities
*Manage incoming post and email and forward accordingly
*Chase upcoming / overdue accounts with Finance Managers
*Payment of invoices for Data Protection Renewals
*Monitor Secretariat inbox, respond to requests and queries where appropriate and forward requests and queries to relevant parties when necessary
Compliance
*To assist in the Know Your Business Partner (KYBP) process
*To chase outstanding training from staff within the European Region
*To manage Compliance Mapping process
The successful candidate will be a self-starter with good attention to detail and will have worked in a company secretarial field previously.
Badenoch & Clark is acting as an Employment Business in relation to this vacancy. Badenoch & Clark is an Equal Opportunity Employer and a registered Disability Symbol User.