Admin PA to Head of Department - £42,000 + Benefits

This leading litigation practice with stunning offices overlooking the Thames is looking for an experienced Legal PA to work for the Head of the Commercial Litigation Department.

This is a busy role, with the opportunity to organize your own day in a stand-alone position.

Main duties include:

• Typing correspondence, documentation, notes, reports, forms, taking minutes and drafting action points, spreadsheets, slides etc

• Communicating with clients and others on the telephone, via email and in person, responding to queries and assisting generally

• Being the first point of contact for the department, representing the team

• Organising meetings, conferences, consultations, mediations and membership renewals

• Carrying out organisational and administrative tasks such as copying, proof-reading, extensive file management (hard copy and email), diary and travel management, keeping aware of what's going on

• File opening, closing and archiving, maintaining client data and contacts database, updating departmental precedents

• Accounting: processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, awareness of client preferences, charge-out rates, funding arrangements, money on account, credit control, collating financial data for monthly reports

• Assisting with marketing activities

• Co-ordinating departmental processes and events (appraisals, recording holiday leave, social activities, training workshops, continuing competence records)

• Undertaking a range of ad-hoc duties and projects as delegated from time to time

The firm is looking for somebody with excellent organizational skills, with the ability to prioritise a busy and varied workload and good knowledge of Microsoft Office Suite.

Extensive previous legal secretarial/PA experience in a leading London Commercial Litigation department/law firm is desired.