PA to Andrew Smith & Kate Robards - Birmingham

The position requires an able and exceptionally well-organised secretary to deal with a busy workload. A calm approach is essential as is keenness & flexibility, being proactive and an ability to use their initiative.

• Fast and accurate typing skills, with a high degree of accuracy and an eye for detail, to include audio/copy typing of legal documents for example, witness statements, court documents etc.
• Be able to prioritise workloads and work to strict deadlines, sometimes under pressure - a flexible approach may be required on occasions, sometimes working to strict court deadlines, often under pressure.
• The ability to work unsupervised when either fee earner is out of the office and liaising via the telephone regarding post, messages etc.
• Extensive telephone and diary management (to include arranging meetings), liaising with both internal and external calls and providing telephone cover over lunch periods.
• Dealing with travel arrangements when required.
• Dealing with matters of a confidential nature.
• Document organisation, for example, the preparation of trial bundles when required.
• Administration of files - including maintaining an accurate and up to date filing system (including e-filing), opening, closing, filing, archiving etc in accordance with the Firm’s Quality Procedures.
• Dealing with financial matters involving detailed use of CMS (Wragge & Co’s accounts system) to include assisting with billing, write offs, cash collections and payments etc.
• Assisting with marketing initiatives where appropriate to include use of Powerpoint presentations and mail merge letters.
• Close liaison with shadow secretary to ensure full administration support when required.
• General administration duties to include: photocopying, sending faxes etc and a willingness to take on matters as they arise.
• Working as a team with other secretaries to provide excellent secretarial resource.
• Liaising with Team Co-ordinator with regards to workloads.

Any other reasonable duties delegated by any Partner, Senior Manager of the firm or Group Co-ordinator.

Person Specification:

To be a key team player, providing an efficient administrative service and advanced secretarial support to the above fee earners (and wider team) who deal with a variety of commercial litigation.

The position requires an able and exceptionally well-organised secretary to deal with a busy workload. A calm approach is essential as is keenness & flexibility, being proactive and an ability to use their initiative.

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