Assistant to Managing Partner

JOB SUMMARY
* To offer general administration and secretarial support to the Managing Partner in the day to day management of the Firm

MAIN DUTIES AND RESPONSIBILTIES
* Organise various Partners and staff meetings as required and take minutes as required
* Assisting in organising departmental meetings
* Maintain the BUPA file, registering new entries and dealing with queries
* Dealing with both the Firms' and Partners' motor cars to include contract hire, tax, insurance etc
* Arrange car parking for various members of staff at local car parks
* Check the renewal schedule for practising certificates and amend where necessary
* Prepare induction binders for new staff and update organisation charts
* Conduct building tours for new staff at the Leamington office
* Researching, preparing and supplying information
* Document preparation under direction of the Managing Partner
* Monitor staff appraisals
* Assist with Risk and Compliance Management
* Produce Excel spreadsheets and Reports
* Deal with Policy updates
* Report to Heads of Departments as required by the Managing Partner
* Cover Reception duties as and when required
* Provide secretarial and general support to the Managing Partner and Senior HR Officer
* Facilitation of Marketing where required
* To assist with organisation of internal training
* Updating Intranet

SKILLS AND EXPERIENCE
* A good command of written English and sound literacy skills
* Ability to communicate at all levels
* Good organisational skills
* Ability to be a team player
* Flexible outlook
* Ability to work under pressure and meet deadlines
* Discretion and complete confidentiality essential
* Maintenance and Confidentiality

KNOWLEDGE REQUIRED
* A sound working knowledge of Word, Excel and Outlook
* A basic knowledge of Power Point and Excel
* Full clean driving licence and the use of a car

ATTENDANCE AT MEETINGS
* Support Staff Meetings
* Other meetings as required by Managing Partner
* Heads of Department Meetings

If you would like to apply for this position, simply fill out your details here, enter your name in our reply box, attach a copy of your CV and click on the button to submit.

Alternatively, please apply for this position using the details below.
Please contact Sushila Jones, Senior HR Officer on 0870 774 5303 for further details.

If you are interested in applying for this position, please e-mail your full cv with covering letter and current salary details to sushila.jones@alsterskelley.com

Email your CV by clicking on the following link: tvtijmb/kpoftAbmtufstlfmmfz/dpn
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