Legal Administrator - Property

Principal Duties

1. Administrative tasks to include:

(a) File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review

(b) File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms

(c) Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures

(d) Filing time sheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits.

(e) Checking deeds in and out of the deeds storage facility. Collecting deeds from the floor and returning them to storage.

(f) Printing, scanning, copying plans and deeds. Generally liaising with the document management centre on document production/collation tasks.

(g) Requesting and tracking the progress of searches with online providers such as NLIS, Land Registry Direct and Companies House. Returning the results to the fee earner and filing copies.

(h) Ad hoc data input as and when required (CRM and PMS)


2. Legal tasks as required including:

(a) Conducting simple legal research using tools such as LexisNexis and Lawtel Westlaw.

(b) Checking lengthy documentation and proofreading as required

(c) Assisting with site setups, scheduling of deeds and documents, preparing end of deal bibles and bundles of documents.

(d) Completing legal forms.


3. Any other duties as and when required


Skills and Knowledge

1. Academic – graduate level (preferably law) LPC a distinct advantage
2. Experience – none required as training can be given but previous experience in a law firm an advantage
3. Skills – legal research skills, proofreading, good standard of English, IT data input, email and word processing skills essential, familiarity with Excel would be an advantage and reasonable touch typing skills.

Competence

· Accuracy and attention to detail
· Proactive but able to follow instructions
· Able to read and assimilate written information
· Well organised and able to work to deadlines and guidelines

If you would like to apply for this position, simply fill out your details here, enter your name in our reply box, attach a copy of your CV and click on the button to submit.

Alternatively, please apply for this position using the details below.
To apply or for more information please contact, in complete confidence, Rob Bushnell.

Tel:01895 207989

Capital Court
30 Windsor Street
Uxbridge
Middlesex
UB8 1AB

Email your CV by clicking on the following link: spcfsu/cvtiofmmAjccmbx/dp/vl
WHEN APPLYING FOR THIS VACANCY, PLEASE QUOTE REFERENCE NUMBER CP2-LA

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