Legal PA/Secretary (Maternity Cover)

Main Duties and Accountabilities:

To produce documents and correspondence by word processing/audio typing as directed by the Fee Earner(s).

To attend to clients and others, both on the telephone and in person. Where possible dealing with initial enquiries or taking detailed messages so the appropriate person can deal with the matter upon their return to the Office.

To set up new files accurately and speedily on instruction from the Fee earner, ensuring that they comply with departmental procedures and mab ‘quality’ standards.

To maintain the Fee Earners’ client details on the firm’s database (Videss) ensuring they are updated regularly

To deal promptly and accurately with all filing and the storage and retrieval of client files.

To manage the fee earner’s diary, which will include making appointments, arranging meetings, organising travel, etc. when required. To ensure all meetings have appropriate facilities such as room, refreshments etc

To maintain monthly billing process, including drafting bills with narrative for approval

At all times, to ensure the confidentiality and security of all practice and client data, documentation and/or information.

To assist in the smooth running of the administration and secretarial support for the Department, and where appropriate to provide support to other fee earners and secretarial staff within the department.

With training and under supervision of the fee earner to draft straightforward legal documents

To review and implement any changes that ensure that all file management complies with best working practices.

To regularly check the appropriate Department fax to ensure that any incoming faxes reach the Fee earner in a timely fashion.

To undertake any other ad hoc duties as requested by the Professional staff in the Department.

Skills & Experience required to:
Audio typing (approx. 65 -80 wpm)

Good knowledge of Microsoft office packages (especially Word and PowerPoint)

Good knowledge of E-mail - Outlook

Knowledge of Legal Client Database (eg. Videss) (desirable)

Previous Property / legal secretarial experience (desirable)

Personal qualities:
Attention to detail is essential

Initiative and drive with the ability to identify and implement better working methods

Confidentiality and discretion

A professional and efficient approach to all work

The ability and willingness to learn on the job.

Ability to work to tight deadlines

Good communications skills

Team player

Good sense of humour

If you would like to apply for this position, simply fill out your details here, enter your name in our reply box, attach a copy of your CV and click on the button to submit.

Alternatively, please apply for this position using the details below.
Please forward your CV and covering letter to:

Tanya Shamtani
HR Department
Matthew Arnold & Baldwin Solicitors
21 Station Road
Watford
Hertfordshire
WD17 1HT

Email your CV by clicking on the following link: isAnbcmbx/dp/vl
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