Legal Secretary

Background:

An opportunity has arisen for a Legal Secretary to join the Project Finance team in our Edinburgh office. The role is a PA position supporting one Partner with a number of management responsibilities.

The successful applicant will provide the Partner with back up for management initiatives interfacing with Marketing and Business Development and with several Partners across the firm and will involve direct contact with client organisations. The successful applicant will be efficient, organised and flexible with the ability to pay excellent attention to detail at all times.

The post holder will be expected to be an excellent communicator and to have strong organisational skills with the ability to work well in a busy environment. Emphasis is placed on the good "team player" aspect of the role within the team and/or the firm as required.


Role Outline:

• Provide a first class PA service to a Senior Partner
• Prepare high standard presentation of outgoing correspondence and documentation for submission to external organisations
• Organise Partner’s diary and prioritising workload
• Forward plan Partner’s duties (daily, weekly and annual)
• Respond appropriately to enquiries on the Partner’s behalf
• Work to strict time limits and achieve targets/deadlines
• Liaise with people on a variety of levels, both internally and externally on a one-to-one basis and act as an intermediary on behalf of Partner
• Compose correspondence on limited instruction from Partner
• Organise, arrange and provide support for meetings
• Arrange both external and internal seminars/presentations, prepare material and documentation and procure use of equipment
• Arrange conference calls
• Arrange all travel/accommodation using the Firm’s UK Travel facility
• Prepare and submit expense claims
• Finance - open new client/matter files, print pro-forma fee-notes and completion of cash room forms/deal with any finance queries
• Organise (and as necessary assist with) photocopying and binding
• If required, assist D&W's Marketing Team at client seminars


Skills Required:

• First-class secretarial, administrative and organisational skills
• Ability to work flexibly as part of a team in a busy environment
• Excellent telephone manner and good communication skills at all levels
• Ability to prioritise workload and achieve deadlines
• Ability to maintain a professional manner at all times
• Ability to use initiative and work proactively
• Good working knowledge of Word, Excel, PowerPoint and Outlook
• Fast, accurate typing a prerequisite
• Working knowledge of a document management system would be advantageous

If you would like to apply for this position, simply fill out your details here, enter your name in our reply box, attach a copy of your CV and click on the button to submit.

Alternatively, please apply for this position using the details below.
Applications to:

Carolyn Webber
Secretarial Support Manager
Saltire Court
20 Castle Terrace
Edinburgh
EH1 2EN

0131 200 7340

Email your CV by clicking on the following link: dbspmzo/xfccfsAevoebt.xjmtpo/dpn
WHEN APPLYING FOR THIS VACANCY, PLEASE QUOTE REFERENCE NUMBER DW412

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