Team Legal Secretary

To provide the Department with typing and secretarial support.
To assist fee earners in the department in all aspects of their work.
To assist with digital dictation and administrative support across the firm in line with the Firm’s workflow ethic.

Accountabilities:

• deal with administrative routines as required to include computer printouts, incoming and outgoing cheques
• transcribe and prepare all typing, word processing and copying requirements
• operate case management system
• manage incoming and outgoing mail
• manage incoming and outgoing telephone calls, e-mails and facsimile transmissions as required
• be involved in the efficient management of client/matter files
• assist with reception of clients and arrangement of meetings as required
• assist in management and recording of time and in preparation of billing
• manage specific client files under supervision
• accuracy and duty of care and information security
• knowledge of relevant administrative procedures – particularly in the management of files, bills, documents, cash and cheques
• appreciation of legal procedures
• knowledge of relevant computer retrieval information systems
• work within relevant administrative systems and procedures, particularly in the management of cash and cheques, the filing of files, bills, correspondence and documents
• flexibility – to be a member of a team of secretaries and to assist with work on a departmental level

Skills, Experience, Qualifications
• Previous Legal Secretarial experience
• Audio Typing Skills
• Copy Typing Skills
• Excellent Accuracy
• Organisational Skills
• Digital Dictation (not essential as training will be given)
• Case Management (not essential as training will be given)
• Competence in spelling, punctuation and grammer
Person Profile (e.g. motivation, values, perform under pressure, be able to deal with difficult clients)
• Pro-active
• Ability to multi-task
• Perform under pressure/work to deadlines
• Reliable
• Communication
• Able to work within a team
Other (Any particular requirements or restrictions e.g. Unsocial hours, travel, job share)

BENEFITS

We believe that we offer sound benefits for staff at all levels. We continually review and consider new ways of enhancing the benefit packages to meet the needs of our workforce.

• Membership of the Firm's contributory Personal Pension Plan with matched contributions of 3% or 4%.

• Personal Health Insurance: Non-contributory benefit of 75% of your income for a period of up to 3 years in the event of serious and long term illness (subject to indemnity being accepted by the Firm's insurer).

• Group Life Assurance: Non-contributory benefit, cover equal to twice annual salary.

• You are covered for the cost of general eye examinations for all display screen operators at the operator's request and should special glasses be required for use with VDU screens the Firm will contribute £50. Display screen operators include all secretaries, data input, cashier and administration staff to include ULR screen operators.

• Private Health Scheme: Non-contributory benefit of Level One healthcare cover for employees effective following one year's continuous employment. There is the option to purchase cover for your Partner and to increase your own level of cover.

• Holidays: 24 days per annum of which one may be designated at Christmas and 8 public holidays. Holiday entitlement increases to 26 days (including one designated day) following 5 years service.

• We are committed to eliminating discrimination and encouraging diversity amongst our workforce. Our aim is that our workforce will be truly representative of all sections of society and each employee feels respected and able to give of their best.

General
We offer discounted legal fees.
We are able to provide car parking spaces at most offices.
Gym Membership discounted joining fee at our Spalding Office.
Employee Representatives throughout all offices and a very active Social Committee.

If you would like to apply for this position, simply fill out your details here, enter your name in our reply box, attach a copy of your CV and click on the button to submit.

Alternatively, please apply for this position using the details below.
Please send full CV and covering letter to:
Jackie Kirkland,
Personnel Manager,
Roythorne & Co,
10 Pinchbeck Road,
Spalding,
Lincolnshire.
PE11 1PZ

Email your CV by clicking on the following link: qfstpoofmAspzuipsof/dp/vl
WHEN APPLYING FOR THIS VACANCY, PLEASE QUOTE REFERENCE NUMBER RRF348

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