Legal PA- Pensions- London (12 month fixed term contract)

Legal PA - Pensions - London (12 month fixed term contract)

Department - Secretarial Services (Corporate & Commercial Division - Pensions)

Reporting Line - Divisional Secretarial Co-ordinator

Purpose of the Role

To provide high quality and experienced PA support to a team of partners and fee earners.

Duties

► Initiates and drives the billing process

► Contributes to fee earners' financial performance by proactively working with fee earners to manage their matter balances

► Supports fee earners' business development activity

► Ensures all file management processes are undertaken in a timely manner

► Undertakes all matter management processes

► Conflict check and Client Due Diligence processes

► Accurately completing the end to end Client Matter Inception (CMI) process

► Drafting of engagement letters

► Preparation and ongoing review of Quality Risk Management (QRM) checklist

► Identifying matters for closure and archiving completed files

► Adheres to firmwide and divisional Best Practice protocols

► Comprehensive diary management

► Forward planning

► Identifying and recommending cost efficient travel options

► Ensuring wider meeting requirements are identified and actioned

► Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance

► Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires

Knowledge, skills and experience required (bespoke to role)

► High degree of competence in the use of Microsoft Office suite

► Excellent verbal and written communication, with appropriate and effective use of grammar and punctuation

► Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level

► Willingness to work flexibly to meet client needs