Accounts Payable Assistant (Part-time - 3 days a week)

London (City of), London (Greater)
£29,000 pro rata
17 Oct 2016
14 Nov 2016
Job Title
Legal Finance
Contract Type
Part Time

This law firm is one of the longest established firms in London, with a history going back to the seventeenth century. The firm is now a mid-sized commercial practice with 70 partners and practice areas that include Corporate, Employment, Disputes, Family and Private Client. 

They are currently recruiting for an Accounts Payable Assistant to join their Finance and Risk team on a part-time basis (3 days per week, flexibility required).

The Accounts Payable Assistant is required to provide a highly efficient service, dealing with all day to day aspects of Accounts Payable and ensuring that all invoices and expenses are processed and paid on a timely basis with all data accurately recorded. The successful candidate will be required to maintain excellent relationships with both external suppliers and internal budget holders.


Maintaining supplier ledgers, with responsibility for the smooth running of the entire process. 

Arranging payment of supplier invoices on a weekly basis, raising cheques and electronic payment schedules. Sending remittance advise to suppliers. 

Keeping a diary in relation to suppliers that must be paid on strict payment dates and terms.

Assisting with the maintenance of counsel and multi-currency expert supplier ledgers, checking and adding invoices and fee notes to the client/matter ledgers.

Reviewing a daily counsel and expert fee report and preparing the payment schedule, ensuring compliance with SRA rules.

Checking and approving expense claims submitted on a daily basis.  

Review and posting of daily expense imports.

Maintaining an organised electronic filing system for all supplier invoices and counsel and expert fee notes. 

Providing assistance during the annual audit. 

Contributing to team-specific projects, steering groups or committees and maintaining an awareness of any other business services area initiative or system implementation.

Candidate Profile

Accounts Payable experience gained within legal or professional services.

Excellent communication skills, both written and verbal.

Strong attention to detail and able to effectively manage and prioritise workloads during busy periods.

Experience using Microsoft Office (Word, Excel), online banking and practice management software.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.