Legal Secretary

I am currently seeking a Private Client legal secretary to join a well established and growing law firm. This is a full time role based in Worcester. This job will be supporting in the Private Client department.

Tasks and Activities

• To undertake all work of a secretarial nature as may be requested by any fee earner including typing, photocopying, making and taking phone calls.
• To undertake such work as may be delegated by your Fee Earner or Partner in relation to client matters or any administrative duties that may be required.
• To take and record accurately any message and pass the same on to the appropriate person without delay
• To make appointments and maintain up to date diary entries.
• To assist with file management and ensure consistent reviews of files.
• To ensure accurate time recording of all work undertaken by your fee earner.
• To assist your Fee Earner or Partner in prioritising the client matter and when appropriate advise the client and others of the progress of the matter.
• Attending clients and others when appropriate on behalf of the Fee Earner or Partner. Taking accurate instructions for your fee earner's attention.
• To deal with filing, storage and retrieval of client's papers and files, opening and closing of files, storage of deeds and other papers all in accordance with firm policies.
• To prepare and serve refreshments to clients and fee earners as required.
• To correctly identify and differentiate between DX and Royal Mail post and hand or other deliveries. *

Responsibilities and aims

• To assist with the implementation of good working practices in line with firm procedures.
• To use initiative on all matters.
• To carry out and produce work to the highest possible standards.
• To adhere to and implement the firm's guidelines and policies as defined in the office manual.
• To use correctly the firms office equipment including franking machine, photocopier and computers and to report any faults.
• To ensure confidentiality and security for all firm and client documentation and information.
• To undertake any specific training course as and when required.
• To maintain clear and precise communications with other members of staff and to assist other secretaries when required.
• To comply with all office Health and Safety standards.

To be successful in this role you must:

• Experience of working as a Legal Secretary, preferably within a Private Client team.
• Competent touch typist.
• Competent audio typist.
• IT literate with experience of the Microsoft Office suite of applications e.g. Word, Excel and Outlook (SOS case management system desirable).
• Excellent telephone manner and experience of dealing with clients.
• Strong organisational skills
• Effective communication skills.

If you feel this role is of interest please send me an up-to-date CV.