Legal PA- Corporate Commercial

Role Specific Responsibilities:
•    Completion of Laserforms and Stock Transfer Forms.
•    Setting up files for completion
•    Complete post-completion matters
•    Setting up payments, transfer and CHAPS payments
•    Drafting standard contracts and transfers
•    Manage diaries, ensuring that the lawyers are kept up-to-date of meetings.
•    Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
•    Organise travel arrangements, book and confirm reservations and deal with related details.
•    Arrange or, where not appropriate, conduct photocopying, printing, organising couriers, sending out of letters, emails and faxes.
•    Arrange for files to be opened, closed and archived, supervise general filing requirements and record keeping.
•    Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
•    Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office.
•    Quality check correspondence, attachments, documents, reports, presentations and faxes  produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate.
•    Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system.
•    Request cheques, bank transfers and paying in money received, as appropriate.
•    Assisting others in the department whenever there is spare capacity or it is evident that a colleague needs assistance with their workload.
•    Picking up telephone calls for other members of the department when they are away from their desk.

Skills and experience:
•    Fast and accurate typing speed of at least 75 words per minute.
•    Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm.
•    Excellent telephone manner, communication, organisational and team skills.
•    Excellent attention to detail.
•    Flexible and dependable, able to take the initiative andable to remain calm under pressure and work to tight deadlines.
•    Conscientious, approachable, enthusiastic and a team player.
•    Able to quickly build confidence, respect and trust with others and must be flexible and able to adapt to changing situations.
•    Demonstrate a “can do” attitude and have a positive approach to daily tasks and have a solutions focussed working method.