Human Resources Officer (Interim)
Our client, a leading international law firm, require a Human Resources Officer to provide maternity cover for up to a year to support the Human Resources Manager in London. This is a broad-based role and responsibilities encompass the full HR remit, including provision of HR support to all employees within the London and the global offices and implementation of HR initiatives.
Duties & Responsibilities
Payroll and Benefits:
- Administer the London payroll in conjunction with the payroll team in USA, including all benefits related payments or deductions.
- Administer the payroll for Dubai and Johannesburg offices using the firm’s outsourced payroll companies for each office and in close liaison with payroll team in USA.
- Run payroll reports and print and arrange distribution of payslips for London office.
- Maintain paper and electronic payroll filing systems.
- Manage benefit administration and enrolments and liaise with benefits providers and brokers on any queries.
- Work with the USA benefits team on annual renewals.
- Liaise with the benefits team in USA to ensure London benefits information on the firm’s intranet is kept up-to-date.
- Go-to person for any payroll and benefits queries.
- Complete the annual P11D process for review by the Director of Benefits.
- Support the HR Manager with the annual PSA submission.
- Keep abreast of the benefits market in London and provide information and survey data to the USA benefits team.
- Manage support staff recruitment, including temporary hires, ensuring all necessary approvals are obtained before commencing recruitment activities and prior to offers being made.
- Manage the support staff recruitment agencies for the London office in conjunction with the HR Manager.
- Maintain Global Recruitment Schedule and recruitment tracker with applications as appropriate.
- Co-ordinate secretarial assignments and recommend amended pairings as required.
- Arrange secretarial cover during absence periods, including holiday and sickness. Also, overtime cover and weekend support as required.
- Walk floors regularly to maintain visibility with secretaries and their fee earners.
- Take an active role in supporting the secretarial team when issues arise with workload, processes or technology.
- Complete the annual evaluation process for the secretarial team.
- Deputise for the HR Manager in her absence.
- Produce monthly HR reports for the Director of Administration and HR Manager.
- Ensure accurate maintenance of HR databases.
- Assist HR Assistant where necessary with joiner and leaver documentation, notifications and processes, along with all other employee-related administration and paperwork.
- Ensure HR checklists are accurately maintained.
- Arrange visa applications, monitor visa expiry dates and arrange for renewals. Maintain annual audit files.
- Assist HR Assistant where necessary with the preparation of the induction program for new joiners and transfers to the London office.
- Conduct the HR induction program and office tours as required by the HR Manager.
- Prepare salary surveys for external sources for review by the HR Manager.
- Assist HR Manager with salary review and bonus administration and research on market rates.
- Assist with coordinating budget information, processing invoices and dealing with ad hoc accounting queries.
- Monitor and be aware of HR team administrative processes in order to assist as required.
- Deal with ad hoc HR queries on a day to day basis.
- Provide advice and assistance on adherence to Firm policies and procedures.
- Review policies and procedures in conjunction with HR Manager.
- Assist with performance/conduct/absence management processes as directed by the HR Manager.
- Generate documentation relating to employee relations for all employees.
Training and Development:
- Assist the HR Manager with the annual SRA practising certificate renewal process.
- Maintain an accurate log of CPD/CLE hours for attorneys, producing quarterly monitoring reports for consideration by the HR Manager.
- Complete request for training forms for support staff and obtain the necessary authorisations.
- Minimum of 3 years’ generalist HR experience gained within professional services environment. Experience of working at a US law firm is advantageous.
- Degree educated (or equivalent) and CIPD qualified (or working towards it).
- Experience of payroll and benefits administration and good basic employment law knowledge.
- Self-starter, excellent time management, prioritisation and organisational skills, with strong attention to detail.
- Committed to getting the job done.
- Ability to work to deadlines, problem-solve and to cope under pressure.
- Strong interpersonal and customer service skills.
- Pro-active and supportive team-working ethos.
- Flexibility and willingness to work additional hours as required.
- Maintains confidentiality and discretion within the HR environment.