Human Resources Officer (Interim)

London (Central), London (Greater)
16 Oct 2017
13 Nov 2017
Job Title
Human Resources
Contract Type
Full Time

Our client, a leading international law firm, require a Human Resources Officer to provide maternity cover for up to a year to support the Human Resources Manager in London.  This is a broad-based role and responsibilities encompass the full HR remit, including provision of HR support to all employees within the London and the global offices and implementation of HR initiatives. 

Duties & Responsibilities

Payroll and Benefits:

  • Administer the London payroll in conjunction with the payroll team in USA, including all benefits related payments or deductions. 
  • Administer the payroll for Dubai and Johannesburg offices using the firm’s outsourced payroll companies for each office and in close liaison with payroll team in USA.
  • Run payroll reports and print and arrange distribution of payslips for London office.
  • Maintain paper and electronic payroll filing systems.
  • Manage benefit administration and enrolments and liaise with benefits providers and brokers on any queries.
  • Work with the USA benefits team on annual renewals.
  • Liaise with the benefits team in USA to ensure London benefits information on the firm’s intranet is kept up-to-date.
  • Go-to person for any payroll and benefits queries.
  • Complete the annual P11D process for review by the Director of Benefits.
  • Support the HR Manager with the annual PSA submission.
  • Keep abreast of the benefits market in London and provide information and survey data to the USA benefits team. 

Support Recruitment:

  • Manage support staff recruitment, including temporary hires, ensuring all necessary approvals are obtained before commencing recruitment activities and prior to offers being made.
  • Manage the support staff recruitment agencies for the London office in conjunction with the HR Manager.
  • Maintain Global Recruitment Schedule and recruitment tracker with applications as appropriate.

Secretarial Coordination:

  • Co-ordinate secretarial assignments and recommend amended pairings as required.
  • Arrange secretarial cover during absence periods, including holiday and sickness. Also, overtime cover and weekend support as required.
  • Walk floors regularly to maintain visibility with secretaries and their fee earners.
  • Take an active role in supporting the secretarial team when issues arise with workload, processes or technology.
  • Complete the annual evaluation process for the secretarial team.

Generalist Activities:

  • Deputise for the HR Manager in her absence.
  • Produce monthly HR reports for the Director of Administration and HR Manager.
  • Ensure accurate maintenance of HR databases.
  • Assist HR Assistant where necessary with joiner and leaver documentation, notifications and processes, along with all other employee-related administration and paperwork. 
  • Ensure HR checklists are accurately maintained. 
  • Arrange visa applications, monitor visa expiry dates and arrange for renewals.  Maintain annual audit files.
  • Assist HR Assistant where necessary with the preparation of the induction program for new joiners and transfers to the London office.
  • Conduct the HR induction program and office tours as required by the HR Manager.
  • Prepare salary surveys for external sources for review by the HR Manager.
  • Assist HR Manager with salary review and bonus administration and research on market rates.
  • Assist with coordinating budget information, processing invoices and dealing with ad hoc accounting queries.
  • Monitor and be aware of HR team administrative processes in order to assist as required.
  • Deal with ad hoc HR queries on a day to day basis.

Employee Relations:

  • Provide advice and assistance on adherence to Firm policies and procedures.
  • Review policies and procedures in conjunction with HR Manager.
  • Assist with performance/conduct/absence management processes as directed by the HR Manager.
  • Generate documentation relating to employee relations for all employees.

Training and Development:

  • Assist the HR Manager with the annual SRA practising certificate renewal process.
  • Maintain an accurate log of CPD/CLE hours for attorneys, producing quarterly monitoring reports for consideration by the HR Manager.
  • Complete request for training forms for support staff and obtain the necessary authorisations.


  • Minimum of 3 years’ generalist HR experience gained within professional services environment.  Experience of working at a US law firm is advantageous. 
  • Degree educated (or equivalent) and CIPD qualified (or working towards it).
  • Experience of payroll and benefits administration and good basic employment law knowledge. 
  • Self-starter, excellent time management, prioritisation and organisational skills, with strong attention to detail. 
  • Committed to getting the job done.
  • Ability to work to deadlines, problem-solve and to cope under pressure.
  • Strong interpersonal and customer service skills.
  • Pro-active and supportive team-working ethos. 
  • Flexibility and willingness to work additional hours as required.
  • Maintains confidentiality and discretion within the HR environment.

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