Human Resources Officer (Interim)

Location
London (Central), London (Greater)
Salary
Competitive
Posted
16 Oct 2017
Closes
13 Nov 2017
Job Title
Human Resources
Contract Type
Contract
Hours
Full Time

Our client, a leading international law firm, require a Human Resources Officer to provide maternity cover for up to a year to support the Human Resources Manager in London.  This is a broad-based role and responsibilities encompass the full HR remit, including provision of HR support to all employees within the London and the global offices and implementation of HR initiatives. 

Duties & Responsibilities

Payroll and Benefits:

  • Administer the London payroll in conjunction with the payroll team in USA, including all benefits related payments or deductions. 
  • Administer the payroll for Dubai and Johannesburg offices using the firm’s outsourced payroll companies for each office and in close liaison with payroll team in USA.
  • Run payroll reports and print and arrange distribution of payslips for London office.
  • Maintain paper and electronic payroll filing systems.
  • Manage benefit administration and enrolments and liaise with benefits providers and brokers on any queries.
  • Work with the USA benefits team on annual renewals.
  • Liaise with the benefits team in USA to ensure London benefits information on the firm’s intranet is kept up-to-date.
  • Go-to person for any payroll and benefits queries.
  • Complete the annual P11D process for review by the Director of Benefits.
  • Support the HR Manager with the annual PSA submission.
  • Keep abreast of the benefits market in London and provide information and survey data to the USA benefits team. 

Support Recruitment:

  • Manage support staff recruitment, including temporary hires, ensuring all necessary approvals are obtained before commencing recruitment activities and prior to offers being made.
  • Manage the support staff recruitment agencies for the London office in conjunction with the HR Manager.
  • Maintain Global Recruitment Schedule and recruitment tracker with applications as appropriate.

Secretarial Coordination:

  • Co-ordinate secretarial assignments and recommend amended pairings as required.
  • Arrange secretarial cover during absence periods, including holiday and sickness. Also, overtime cover and weekend support as required.
  • Walk floors regularly to maintain visibility with secretaries and their fee earners.
  • Take an active role in supporting the secretarial team when issues arise with workload, processes or technology.
  • Complete the annual evaluation process for the secretarial team.

Generalist Activities:

  • Deputise for the HR Manager in her absence.
  • Produce monthly HR reports for the Director of Administration and HR Manager.
  • Ensure accurate maintenance of HR databases.
  • Assist HR Assistant where necessary with joiner and leaver documentation, notifications and processes, along with all other employee-related administration and paperwork. 
  • Ensure HR checklists are accurately maintained. 
  • Arrange visa applications, monitor visa expiry dates and arrange for renewals.  Maintain annual audit files.
  • Assist HR Assistant where necessary with the preparation of the induction program for new joiners and transfers to the London office.
  • Conduct the HR induction program and office tours as required by the HR Manager.
  • Prepare salary surveys for external sources for review by the HR Manager.
  • Assist HR Manager with salary review and bonus administration and research on market rates.
  • Assist with coordinating budget information, processing invoices and dealing with ad hoc accounting queries.
  • Monitor and be aware of HR team administrative processes in order to assist as required.
  • Deal with ad hoc HR queries on a day to day basis.

Employee Relations:

  • Provide advice and assistance on adherence to Firm policies and procedures.
  • Review policies and procedures in conjunction with HR Manager.
  • Assist with performance/conduct/absence management processes as directed by the HR Manager.
  • Generate documentation relating to employee relations for all employees.

Training and Development:

  • Assist the HR Manager with the annual SRA practising certificate renewal process.
  • Maintain an accurate log of CPD/CLE hours for attorneys, producing quarterly monitoring reports for consideration by the HR Manager.
  • Complete request for training forms for support staff and obtain the necessary authorisations.

Requirements:

  • Minimum of 3 years’ generalist HR experience gained within professional services environment.  Experience of working at a US law firm is advantageous. 
  • Degree educated (or equivalent) and CIPD qualified (or working towards it).
  • Experience of payroll and benefits administration and good basic employment law knowledge. 
  • Self-starter, excellent time management, prioritisation and organisational skills, with strong attention to detail. 
  • Committed to getting the job done.
  • Ability to work to deadlines, problem-solve and to cope under pressure.
  • Strong interpersonal and customer service skills.
  • Pro-active and supportive team-working ethos. 
  • Flexibility and willingness to work additional hours as required.
  • Maintains confidentiality and discretion within the HR environment.

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