HR Assistant / Administrator

Job Title: HR Assistant / Administrator

Salary: £25,000

Location: Central London

Leading American law firm are looking for an administrator to assist the HR Manager with specific emphasis on aiding with the recruitment process. You will be supporting a busy team and so it is essential that you have excellent IT skills including on Microsoft Excel and Word. The role will primarily involve the recruitment of lawyers throughout the firm and to assist with their graduate recruitment programme. A selection of duties are listed below:

• Schedule meetings and interviews.  Reserve meeting rooms, book refreshments, liaise with secretaries to diarise meetings with Interviewers, liaise with Recruiters
• Distribute final interview schedule emails one day prior to the scheduled meetings
• For each candidate interviewed, collect comments from Interviewers and maintain comments sheets on a timely and regular basis
• Organise local and international travel for Partner candidates
• Update employment vacancies for all non-US offices
• Track and follow up on all On-boarding documentation for new hires including conflict checks and obtaining certificates.
• Coordinate with the Marketing department to organise new hire photos for new Partners and Associates.
• Preparation of delegate packs, name badges etc.
• Booking travel and accommodation for Lawyers attending external events.
• Restaurant and social event bookings, liaising with in-house catering team.
• Assist with scheduling coffee conversations, presentations, end of scheme review meeting, exit interviews.
• Managing event invitations and attendee acceptances.
• Arranging In-house recruiting events; Booking rooms and catering

This is an entry level role for a graduate who is looking for an administrator / HR assistant position. If you have a couple of months’ administrative experience that would be beneficial but not essential but you must be positive, hard working with a dynamic and proactive attitude.