COMPANY SECRETARY (BASED IN LUXEMBOURG)

You will be playing an active part in the Corporate Secretarial Team in Luxembourg responsible for the management of five open-ended Real Estate Investment Funds

General

• To understand and demonstrate positive behaviours in line with our attributes and expectations.
• To understand the Company's Sustainability vision and apply the Sustainability Strategy as appropriate for your role.

• To understand the Health and Safety responsibilities appropriate for your role and ensure that they are undertaken in accordance with the relevant Company policies, procedures and guidelines. This includes responsibilities relating to your own H&S and others affected by your actions. Any concerns relating to H&S risks must be escalated to your line Manager and the Company's H&S Manager.

• They looking for solid Company Secretarial experience, including a few years of which have been with REIFs with ICSA qualification. A degree-level academic qualification will also be desirable. You will need excellent spoken and written English, French or German as a second language will be an advantage.

It is essential for you to have strong minute taking skills (in English) and strong administrative and organisational skills with a confident can-do attitude, strong attention to detail, ability to multitask and prioritise workload to meet deadlines, and to work under pressure.

You will need good communication and inter-personal skills, with project experience, focused, flexible, pro-active, able to drive transactions and communicate effectively with senior management.

It is important for you to have the ability to work in a small team and have a "hands on" approach.

Your key responsibilities will be

To act as Company Secretary of the Funds including the arrangement of Board, Audit Committee, Finance Committee and Shareholder meetings, the giving of proper notice convening meetings, timely circulation of agendas and accompanying papers, attending and preparing minutes for meetings, circulation of draft minutes, collation of comments and execution of minutes, and preparation, circulation and management of action lists.

• To provide the Boards with advice on governance and regulatory matters.
• To prepare circular resolutions as required.
• To act as the appointed Company Secretary of all Luxembourg domiciled subsidiaries of the Funds, including the preparation of Board and Shareholder meetings, drafting of minutes, management of the approval and execution of legal documentation.
• To manage the Funds' Finance Committees as necessary, including preparation and processing of documentation in relation to quarterly distribution payments and other matters.
• To manage updates to the Funds' Prospectuses and principal agreements, including liaison with stakeholders and external counsel.
• Drafting of internal loan documentation
• To manage the day to day relationship with external providers of domiciliation services for SPVs outside Luxembourg, including the oversight of the organisation and execution of annual and ad-hoc Board meetings.
• To manage the Fund's day to day relationship with the Depositary.
• To process appointments and resignations of directors and proactively ensure compliance with annual filings with the CSSF and the Luxembourg Trade Registrar, such as annual returns and statutory accounts.
• To handle the review, execution, notarisation and legalisation of documents.
• To maintain corporate structure charts, corporate calendars, compliance spreadsheets and corporate fact sheets as necessary for control purposes.
• To provide back up support to other Corporate Secretaries as may be required.

Future developments

• It is expected that further Funds will be domiciled in Luxembourg and thus, together with the expected growth of the existing Funds, it is anticipated that further responsibilities may be added to this job profile.
• A system of job rotation is also operated whereby the job holder would, in 12-18 months' time, work on other Funds.