Senior Accounts Payable Officer

The Firm

HFW is a sector focused global law firm.  We have over 500 lawyers working across the Americas, Europe, the Middle East, Asia and Australia.  We take a progressive approach to our roles in commercial business – thinking creatively and pragmatically to support our clients.

Whether we are solving complex issues within the construction, aviation or shipping industries, or providing advice across insurance, commodities and energy we are specialist lawyers here to add value to our clients.  We think about the commercial solution first, and then underpin our advice with a solid foundation of legal expertise. 

Job Purpose

To provide an effective and efficient disbursement function within the Finance Department.

Key Responsibilities

●          Chrome River: Monitor and approve all expenses submitted to ensure they are within the Travel and Expense Guidelines.  Maintain the Chrome system.

●          Assist international offices with training and queries in all aspects of accounts payable and expenses.

●          Supervise Accounts Payable Officers, checking payments and assisting with monthly reports as required.

●          Undertake regular reviews of all unpaid and unbilled items, using initiative to clear down such items.

●          Projects: Chrome River roll-out; Elite 3E upgrade; new invoice system; on-line forms; intranet maintenance; and involvement in other projects as required.

●          General office administration, eg. filing, retrieving copy documents.

●          Providing holiday cover to other members of the Finance team.

●          Any other ad hoc duties as may be required.

Key Skills & Experience Required

•          A minimum of two years' Legal accounts experience.

•          A minimum of six months' supervisory experience.

•          Knowledge of expense management software, eg. Chrome River.

•          Good knowledge of SRA Accounts Rules.

•          Broad understanding of UK VAT legislation and its application to purchase ledger and cash book transactions.

•         Experience in an international environment and on-line international payments advantageous.

•          Accurate keyboard skills.

•          Computer literate, with good knowledge of MS Office.

•          Good communication skills, both verbal and written.

•          Self-starter, with the ability to use initiative and manage own workload effectively.

•          Enthusiastic team player with good interpersonal skills; helpful and willing to go the extra mile.

•          Customer focus; willingness and ability to deal with enquiries from budget holders and suppliers in a confident, efficient and friendly manner.

•          Good numeracy, organisation skills and strong attention to detail.

Additional Information

Kindly note that this job description is not contractual.  It will be reviewed periodically and may be amended or altered to meet the needs of the firm.

HFW collects and processes personal data relating to job applicants to manage its recruitment process.  The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.  For information on how the firm will process your data, please see our Privacy Notice on our website (www.hfw.com/Privacy-Notice), in the section "What we collect and how we use it".

HFW aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will be considered only on merit and the applicant's suitability to meet the requirements of the role.

Due to the volume of applications, only those candidates shortlisted for interview will be contacted.