Legal PA - Construction
- Recruiter
- Huntress Search
- Location
- England, London, City of London
- Salary
- £32000 - £40000 per annum
- Posted
- 15 Oct 2019
- Closes
- 07 Nov 2019
- Ref
- LPAC/GML
- Contact
- Gemma Eggleton
- Job Title
- Legal PA
- Contract Type
- Permanent
- Hours
- Full Time
My client a Top 40 full service firm based in the City of London is seeking an experienced Legal PA to join their busy team.
Duties include:
- Set up processes for client matters through liaison with Partners, fee earners and client contacts
- Support Partners, fee earners and the Business Development and Marketing teams with preparation of pitches, presentations and events and with other projects and tasks
- Identify and act upon process improvements across the team to enhance both internal and external client service
- Distribute and co-ordinate appropriate support for specific client projects
- Ensure that all client related correspondence is received by the appropriate Partner or fee earner
- Take an active role in relationship management and client care
- Enter and ensure accuracy of client information on the Client Relationship
- Communicate with external clients both independently and upon instructions from Partners and fee earners
- Arrange client meetings and ensure efficient responses to written and verbal client queries
- Check to ensure clients terms of business in place as soon as file opened and to follow up with fee earners accordingly
- Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner
- Liaise with relevant teams on behalf of Partners and fee earners
- Liaise with the Manager over any planned absences, arranging cover as necessary and communicating this to the relevant Partners and fee earners
- Monitor and track all tasks and prioritise accordingly
- Diary management and coordination to ensure Partners and fee earners receive regular updates on meeting arrangements
- Take responsibility for room booking and meeting coordination including confirmation of attendees, arranging relevant technology, refreshments and catering
- Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
- Arrange for photocopying, scanning, printing and filing to be carried out by the team
- Arrange for files to be opened, closed and maintained
- Use effective systems to ensure that both short and long term tasks are completed within required timescales
- Assist Partners and fee earners in ensuring time recording is up to date and captured in a timely manner
- Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts
- Process invoices and expenses on the online system
- Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach
- Produce standard financial and time reports through the system
Monday - Friday
9 - 5
Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.