Company Secretarial Assistant

The Company

A globally operating nuclear energy business is seeking a Company Secretarial Assistant on a permanent basis to assist the General Counsel, Company Secretary and Assistant Company Secretary by providing administrative support in several complex projects.

Specific Responsibilities

SHAREHOLDER RELATIONSHIP: supporting the General Counsel, Company Secretary and Assistant Company Secretary in managing the shareholder relationship.

BOARD; BOARD MEETINGS; BOARD, EXECUTIVE AND MANAGEMENT COMMITTEES:

·      assisting the General Counsel and Company Secretary in supporting the Chairman and Non-Executive Directors and taking day-to-day responsibility for the company’s relevant statutory and regulatory compliance;

·      assisting the General Counsel, Company Secretary and Assistant Company Secretary in managing board meeting administration;

·      assisting with the design and maintenance of the annual work programme and board meetings calendar, with the CEO’s report to the Board and with agenda and board pack preparation, approval and dispatch processes;

·      supporting the Assistant Company Secretary to execute meeting logistics and administration for board and executive committees, to design and maintain the annual work programme and meetings calendar and to prepare the agenda and committee pack, approval and despatch processes;

·      communicating relevant decisions from board meetings and committees to senior management;

·      communicating relevant decisions from executive committees to colleagues and others;

·      supporting the Assistant Company Secretary in creating and maintaining other management committees as required.

GOVERNANCE:

·      following good group governance practices and providing advice and support to the CEO, CFO and colleagues as required;

·      assisting the Group Counsel, Company Secretary and Assistant Company Secretary in maintaining relevant policies and procedures;

·      assisting in preparing the annual review of compliance (and relevant updates at other times) for Board approval;

·      communicating relevant changes to senior management and monitoring implementation.

ANNUAL REPORT AND ACCOUNTS: assisting the Assistant Company Secretary in preparing relevant corporate governance sections.

SUBSIDIARY COMPLIANCE:

·      managing ex-UK subsidiary relevant statutory compliance;

·      maintaining UK subsidiary terms of reference and UK subsidiary statutory records;

·      managing the day to day relationship with the external UK company secretarial services provider.

SUBSIDIARY ENTITY FINANCIAL STATEMENTS:

·       supporting the Assistant Company Secretary in preparing the relevant sections of the brief for use by business unit finance teams;

·       supporting the Assistant Company Secretary in reviewing relevant sections of the statements and in managing the approval and signature process.

GROUP WEBSITE AND INTRANET: taking day- to day responsibility for the Company Secretarial and Corporate Governance sections of the sites and other relevant areas.

ADMINISTRATIVE SUPPORT TO THE COMPANY SECRETARIAL TEAM: providing support to the GCCS and ACS for travel arrangements and other administrative matters.

OTHER DUTIES: performing other duties as directed by the General Counsel and Company Secretary.

Your Profile

·       Educated to degree level or comparable business experience;

·       ACIS or ICSA not required but there may be support for pursuing relevant qualifications;

·       Excellent spoken and written English;

·       Experience of working in a Company Secretarial team is desirable;

·       Experience of working with Board directors and Senior Management;

·       Experience of managing multiple stakeholders;

·       Experience of working with international teams.