Assistant Company Secretary

The Company

A globally operating nuclear energy business is seeking an Assistant Company Secretary on a permanent basis to assist the General Counsel and Company Secretary by managing several complex projects.

Specific Responsibilities

SHAREHOLDER RELATIONSHIP: supporting the General Counsel and Company Secretary in managing the shareholder relationship.

BOARD; BOARD MEETINGS; BOARD, EXECUTIVE AND MANAGEMENT COMMITTEES:

·        assisting the General Counsel and Company Secretary in supporting the Chairman and Non-Executive Directors and taking management responsibility for the company’s relevant statutory and regulatory compliance;

·        managing the design and maintenance of the annual work programme and board meetings and board and executive committees’ calendar;

·        assisting the General Counsel and Company Secretary with the agenda and board pack preparation for board meetings;

·        managing the agenda and committee pack preparation, approval and despatch processes for board and executive committees;

·        overseeing meeting logistics and administration for executive committees;

·        communicating relevant decisions from board meetings and committees to senior management;

·        communicating relevant decisions from executive committees to colleagues and others;

·        creating and maintaining other management committees as required.

GOVERNANCE:

·        upholding good group governance practices and providing advice and support to the CEO, CFO and colleagues as required;

·        clarifying and confirming internal authorisation requirements for specific matters;

·        maintaining relevant policies and procedures;

·        assisting the General Counsel and Company Secretary in preparing the annual review of compliance (and relevant updates at other times) for Board approval;

·        communicating relevant changes to senior management and monitoring implementation.

ANNUAL REPORT AND ACCOUNTS: preparing relevant corporate governance sections of annual reports and accounts.

SUBSIDIARY COMPLIANCE:

·       overseeing ex-UK subsidiary relevant statutory compliance and maintenance of UK subsidiary terms of reference and UK subsidiary statutory records;

·       overseeing the relationship with the external UK company secretarial services provider.

SUBSIDIARY ENTITY FINANCIAL STATEMENTS:

·        preparing relevant sections of the brief for use by business unit finance teams;

·        reviewing relevant sections of the statements and overseeing the approval and signature process.

GROUP WEBSITE AND INTRANET: overseeing the maintenance and development of the Company Secretarial and Corporate Governance sections of the sites and other relevant areas.

OTHER DUTIES: performing other duties as directed by the General Counsel and Company Secretary.

Your Profile

·         Educated to degree level or equivalent required;

·         ACIS or ICSA qualification required or equivalent corporate governance qualification, with 3+ years of post-qualification experience;

·         Excellent spoken and written English;

·         Experience of working in a Company Secretarial team;

·         Experience of working with Board directors and Senior Management;

·         Experience of managing multiple stakeholders;

·         Experience of working with international teams.