Legal PA - Litigation

Birmingham, West Midlands (GB)
04 Feb 2021
04 Mar 2021
Job Title
Legal Secretary
Practice Area
Contract Type
Full Time

Owen Reed are recruiting for a Legal PA to join a law firm in Birmingham. The Legal PA will work with the Litigation department. Working hours are 9:30am to 5:30pm. We are looking for a candidate with legal PA experience.

Duties of the Legal PA

•Manage diaries, keeping them up to date and reminding fee earners of meetings on a daily basis
•Book internal/external meetings
•Travel arrangements
•Arranging for files to be opened and closed, supervise general filing requirements and record keeping
•Support fee earners in marketing activities including involvement in preparation of pitches and presentations

•Take internal and external telephone queries
•Monitor post/emails and deal with as appropriate
•Ensure all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
•Arrange absence cover where necessary and communicate this to the relevant fee earners

Client relationship management
•Become an active part in the care of clients and be wholly familiar with contacts/clients
•Enter, maintain and update client details and relevant information on the firm's contacts system
•Deal with basic client queries and general administration
•Arrange client meetings

Document production
•Check correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant fee earner, making amendments when appropriate.
•Type urgent/short/confidential correspondence and emails
•Produce and maintain Excel spreadsheets as required

•Assist fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis
•Assist fee earners in the billing and credit control process
•Completing documentation for payment into and out of client account and assisting fee earners to ensure the Solicitors Accounts Rules are being complied with

Other duties
•Assisting other members of the department as necessary, picking up colleagues calls and providing support whenever there is spare capacity
•Ad hoc duties as required

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