Assistant Company Secretary

Taylor Root
Republic of Ireland, Dublin
pension, life assurance, bonus, healthcare
06 Feb 2021
06 Mar 2021
Gemma Allen
Job Title
Company Secretary
Practice Area
PQE Level
Contract Type
Full Time

A Plc within the energy and renewables sector seek to appoint an Assistant Company Secretary. The role holder will be responsible for supporting the Company Secretary, the co-ordination and delivery of the highest standard company secretarial support to the plc, its subsidiary companies and their directors in compliance with all applicable statutory, regulatory and codes of governance.

Key Responsibilities:
* Manage the co-ordination and organisation of Board meetings, Committee meetings and Annual General Meetings for the group and its subsidiary companies including the co-ordination and circulation of all papers in advance to set deadlines;
* Managing the rolling draft agendas for Board and Committee meetings or the group and its subsidiary companies liaising as necessary with the Company Secretary, the CEO, the Chairperson, and Board Committee members
* Manage Company Secretarial administrative activities for including minute taking, resolution drafting and lodge required forms and annual returns with Statutory Bodies
* Manage correspondence and information requests received from the Chairman and individual directors and subsidiary companies ensuring appropriate responses issue in a timely manner
* Ensure that Board related governance policies and procedures and new director induction material are periodically reviewed and reflect up to date statutory or regulatory requirements and best practice for all group companies
* Deputise for the Company Secretary as required
* Support the Company Secretary in managing effective relationships with Board members, ensuring that Board members are actively supported to maximise their individual contributions to the board
* Manage all formal non-financial related correspondence and information requests received from the Shareholder.
* Ensure that all company secretarial matters are conducted in compliance with obligations under statute, Regulation and/or the Code of Governance for State Bodies
* Act as the initial point of support contact for the Chairperson and all directors and subsidiary companies
* Keep abreast of potential and upcoming changes in company law or regulations, including the legal obligations of company directors and advising the Company Secretary in a timely manner
* Oversee and ensure the maintenance and safe keeping of relevant company records, including maintaining of statutory books, registers of members, directors and secretaries
* Deal with correspondence, collating information and writing reports, ensuring decisions made are communicated to relevant company stakeholders
* Manage the Company Secretariat budget and ensure cost effective services are procured and delivered
* Participate as an active member of the Chief Strategy Office Leadership Team, contributing to the ongoing development of the group strategy
* Manage the approval process for obtaining consent for specified corporate actions from the Shareholder as required under Statute and/or the Code of Governance for State Bodies

Skills and qualifications required
* Excellent organisation, planning and facilitation skills along with strong attention to detail
* Strong interpersonal, communications and stakeholder management skills
* Strong governance and compliance focus
* Able to produce quality results in a fast-paced, deadline sensitive environment
* Company Secretarial or legal qualification
* Prior company secretarial experience interacting with predominantly non-executive boards

The SR Group (UK) Limited is acting as an Employment Agency in relation to this vacancy.

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