Billing & Collections Administrator

A fantastic US Law Firm based in the heart of the City is looking for a new Billing & Collections Administrator to join the London office on a permanent basis to support both the London and European offices. Responsibilities will include assisting in the day-to-day collections operations, attending regular meetings with the partners to discuss their billing requirements, WIP and AR, interacting and communicating with billing attorneys and partners to review the status of unpaid bills, contacting clients regarding past-due accounts and invoices as requested by the respective billing attorney, monitoring payment arrangements to ensure compliance with payment terms, generating and distributing monthly Client Reminder Statements and ensures that the statements are sent to clients in a timely manner, researching and monitoring unapplied payments, being responsible for processing client refunds when applicable, promptly responding to client inquiries regarding past due balances, assisting with providing back-up for client audit letter responses as necessary, conducting credit review analyses on clients as needed, preparing reports and analysis on the status of credit and collection matters; provides regular updates to management on these matters.  Other duties include ordering, preparing and distributing pre-bills for assigned billing partners/accounts, assisting with electronic billing functions including; pulling disbursement back up, transmitting bills electronically, updating client detail with various electronic billing vendors, etc, being responsible for recording and maintaining accurate phase, task, and billing codes, maintaining the current “deal” forecast updating regularly with estimated deal closings dates and fee estimates, preparing, producing and finalising invoices.   Other duties include assisting the AP team with entering vendor/supplier invoices, vendor statement reconciliations, assisting with urgent manual payments, being responsible for the corporate credit card and petty cash and monitoring the office and client ban accounts.  Candidates must have a minimum of 2 years’ experience working within a billing team, preferably within a law firm, strong written, communication and organisation skills and excellent technical skills with knowledge of the HMRC and SRA rules. Standard hours are 9.30am – 5.30pm and a salary of up to £40,000 is on offer.