Practice Assistant

Award winning New York law firm is looking to hire a new Practice Assistant/Personal Assistant to support a very busy Partner and team in their Private Equity team – this role is all about organising with all document production being undertaken by the DP team, your responsibility for documents is the management and organisation to ensure completion.  Duties will include complete PA and gatekeeping tasks including being asked to manage diaries, ensuring they are up-to-date, arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external, arrange for travel bookings and related details to be made, arrange photocopying, printing, mailing and/or couriering of documents, etc., arrange for client matters and files to be opened and closed.  Supervise general filing requirements and record keeping, use effective systems to ensure that both short and long term tasks are completed within required timescales, support lawyers in marketing activities including involvement in preparation of pitches and presentations, client relationship management, become an active part in the care of clients and be wholly familiar with contacts/clients, enter, maintain and update client details and relevant information on the Firm’s contacts system, handle basic client queries and general administration, assist lawyers in ensuring their time is recorded properly and entered into the system on a daily basis and assist lawyers in the billing and credit control process by liaising with the lawyer and Finance  to produce standard financial/time reports through the system.  This firm is looking for candidates who enjoy being the organiser with strong attention to detail and organisation skills – being one day, one week, one month ahead of your fee-earners and being a second pair of eyes and ears.  Previous legal PA experience is a must where you have been a focal point of organising and managing your fee-earners time, ideally corporate, company/commercial or finance legal secretarial/PA experience.  Salary to £45,000.