Assistant Company Secretary with Board and Committee experience for a Leading Investment Manager / C

Assistant Company Secretary with Board and Committee experience for a Leading Investment Manager / City based Flexible working

Key Responsibilities:

The Assistant Company Secretary will be supporting the Deputy Company Secretaries and Company Secretary in providing a full range of company secretarial and governance services to the (plc) Group, including:

• Supporting the Chair with the management of the corporate governance processes for one of the Group’s principal regulated subsidiaries based in Ireland; this includes working with the Chair of the Board and Committees (Risk, Audit and Nomination & Remuneration). This support will include:
• Agenda planning and meeting organisation;
• Overseeing the quality of management information provided to the Board and Committees and preparing meeting papers (with Board support assistance);
• Minute taking and following up on actions arising from meetings;
• Reviewing corporate governance documents including the Articles of Association, Corporate Governance Framework and Terms of Reference;
• Undertaking board performance evaluations; and
• Responding to information requests from external and internal auditors and the Central Bank of Ireland (the regulator);

• Supporting the business functions, particularly in Ireland, with transactional matters;
• Supporting other subsidiary boards/committees within the plc corporate structure and providing comprehensive company secretarial support, as required;
• Ensuring the company records and filings with company registries for your allocated companies are kept up to date;
• Undertake allocated tasks to support listed company work for the Plc, this will normally include tasks arising from the year-end reporting process;
• Maintaining and developing department processes and procedure documents;
• Providing mentoring and guidance to junior members of the team; and
• Providing any other assistance as required from time to time to ensure departmental objectives are achieved.

Candidate Profile

• ICSA part or fully qualified or equivalent legal qualification;
• Ideally 3-5 years previous company secretarial experience to include company administration, board/committee support and experience of minuting meetings;
• Excellent communication skills with experience communicating with a range of internal and external stakeholders, including independent non-executives;
• Highly organised and able to prioritise and manage multiple tasks;
• Good knowledge of the Companies Act and Senior Managers and Certification Regime;
• Strong technical IT skills and ideally good working knowledge of Diligent Entities and Diligent Board; and
• Proactive approach, with willingness and adaptability to pick up and run with new challenges.