Executive Assistant - law firm

Location
Abu Dhabi
Posted
14 Oct 2021
Closes
11 Nov 2021
Ref
1118095
Job Title
Legal PA
Contract Type
Permanent
Hours
Full Time
Key Responsibilities:  
  • Provide a highly efficient and flexible service through one-one dedicated support to the Regional Managing Partner 
  • Open New Matters, working with the KYC and AML teams to ensure new matters are opened in an efficient and compliant manner.
  • Manage an extremely heavy calendar, including prioritisation of meeting requests, including the identification and resolution of scheduling conflicts
  • Manage complex travel arrangements, including booking airlines, hotels, local transportation and preparing a travel portfolio for each trip consisting of a travel itinerary, tickets, meeting and events schedules
  • Manage all expenses including collection of receipts, entry in on-line reimbursement system, tracking of payments and reconciliation
  • Monitor and assist in managing correspondence
  • Set up and manage conference calls and video conferences
  • Act as gatekeeper by effective management of channels of communications, including phone and correspondence
  • Conduct research that helps with business decisions
  • Ensure client satisfaction with company services at all times, building relationships both verbally and face to face with key business clients
  • Conserve Partner’s time by reading, researching and routing correspondence, drafting letters and documents
  • Prepare reports upon request and take the initiative to analyse and make recommendations to the Partner
  • Create supporting documentation and information packs for every meeting and travel arrangement that is required
  • Take minutes at management meetings where requested
  • Firm project involvement and close liaison with multiple business functions as required
  • Ensure the Partner is informed of all relevant information including meetings and calls and ensure relevant materials are prepared
  • Provide support outside of core hours responding to queries as required
  • Provide full spectrum secretarial support and ad hoc personal duties as required
Skills, Knowledge & Experience Required:
 
It is essential that you have experience at a senior level within a professional services environment of a top global company or international law firm as a PA/EA.

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