Intellectual Property Administrator (12 Month FTC)

Location
Glasgow
Salary
£24000 - £28000 per annum, Benefits: Life Assurance
Posted
25 Nov 2021
Closes
23 Dec 2021
Ref
1207449-1-AS-47A
Contact
Antony Setford
Job Title
Administration
PQE Level
2-4, 5-7, 8-10
Contract Type
Contract
Hours
Full Time
My client is one of the most distinguished and highly regarded intellectual property firms in the world. Its dedicated teams of expert professionals provide an exceptional client service across numerous sectors, from life sciences and medical technologies to transport and retail. This dominating firm is continuing to undergo growth and is seeking to further develop its support team with the addition of an IP Administrator.

This immensely important role covers a wide range of duties. You will be responsible for providing administrative and secretarial assistance to the firm’s fee earners. You will assist with the management of cases along with patent applications.

Further duties entail using Inprotech software to record all new cases and client records, as well as recording deadlines and liaising with fee earners to ensure all case work is completed within deadline.

Administrative tasks include producing and sending letters, documents and reminders, recording billings and managing the fee earner’s documents via the firm’s management system. You will report to the office manager.

You will be an integral part of this hugely important firm that has established a prestigious array of clients from SMEs to global corporations.

If you are an experienced legal administrator who is looking to develop a career in intellectual property, this could be the perfect role for you.

My client has offices in Bristol, London, Cambridge, Manchester and Birmingham – however, this role can also be remote-based.

The ability to effectively manage your own workload as well as assisting your colleagues with duties is essential within this role. Excellent communication and interpersonal skills are also vital for liaising with and working alongside fee earners and the support team, as is organisational ability. Experience using Inprotech and Microsoft Office is also required.

Key Responsibilities
  • Preparing correspondence and other documents
  • Liaising with clients and fee earners
  • Managing the firm’s internal records and database (Inprotech)
  • Providing support to fee earners and the support team
  • Managing document systems
  • Writing and sending letters, emails, and documents
  • Preparing invoices
  • Diary management
  • Primary point of contact for Fee Earners
  • Preparing forms for UK and international patent and design applications
Person Specification
  • Ability to self-manage
  • Ability to prioritise workloads and meet deadlines
  • Excellent organisational skills
  • Excellent written and verbal comminutor
  • Excellent problem solver
  • Ability to work under pressure
  • Inprotech and Microsoft Office experience
For more information about this opening, please contact Antony Setford for a confidential chat.

Alternatively, if this role does not sound right for you, please check our website or give or call us to hear about our other opportunities. If you are looking to develop your career further, needing salary advice or just fancy a chat about your future, we are here for you.

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