Legal PA/Support Coordinator

Our client is a prestigious US law firm – they are now looking to recruit a Legal PA/Support Coordinator to join their team in London to provide a polished support service to their Senior partners and fee earners.

Alongside your PA duties you will also be organising and overseeing the quality of work and workflow of a team of Legal Secretaries. This role is 80% Legal PA and 20% Support Coordinator.

You will ideally have previous experience of overseeing/supervising secretaries within a law firm or perhaps have mentored/supervised in a non-official capacity before.

The standard hours are 9.30am to 5.30pm. The salary on offer is up to £50,000 + Benefits. This role is a permanent position and the client are currently using a hybrid working approach (3 days in the office, 2 from home).

This is a fantastic Legal PA/Support Coordinator opportunity to join one of the most prestigious law firms in the world!

Your responsibilities as a Legal PA/Support Coordinator will include:

• Overseeing the secretarial team
• Involved with reviews of staff and partner feedback
• Ensuring allocations are working effectively
• Working closely with the Secretarial Manager
• Coordinating and arranging meetings and conference calls
• Maintaining and tracking schedules and calendars for attorneys
• Coordinating travel and managing out of office support for attorneys and/or clients
• Answering the phone/taking messages/using voice mail, instant messenger, responding to e-mails
• Processing postal mail, setting up videoconferences, etc.
• Preparing materials such as correspondence, manuscripts, minutes, legal documents
• Printing, scanning, organising, transcribing, and distributing documents upon request
• Liaising with the Revenue Team to produce drafts, revisions and submissions of client billings
• Reading and proofreading documents prior to distribution
• Processing and monitoring attorney expense reimbursements, reconciling phone charges etc
• Organising and consistently maintaining attorney files in a timely manner

Requirements as a Legal PA/Support Coordinator will include:

• Previous experience within a similar Support Coordinator or Team Leader role
• Proven experience within a similar Legal PA role         
• Fast, accurate typing skills
• Relevant secretarial qualifications
• Highly skilled on all MS Office applications
• Ability to be flexible to meet the demands of the work