Practice Management Assistant
- Recruiter
- Larbey Evans Ltd
- Location
- EC4A
- Salary
- £42,000 + Benefits & Bonus
- Posted
- 29 Sep 2022
- Closes
- 27 Oct 2022
- Ref
- DPMA2
- Job Title
- Legal Secretary
- Practice Area
- Commercial Litigation, Dispute Resolution, Litigation
- Contract Type
- Permanent
- Hours
- Full Time
US law firm is expanding their Practice Management Team by recruiting a Practice Management Assistant to assist the firm’s business services leadership with projects across offices, including Practice Management, Business Development and Risk & Compliance. The Practice Management Assistant will help in the support and delivery of strategic goals across a variety of functions collaborating with fee-earners and business services across the firm. The Practice Management Assistant reports to the firm’s Practice Manager based in London.
Practice Management Assistant responsibilities will include:
• Assisting with knowledge management tasks, including collection of precedents, updating of databases and template organization; responding to requests for precedent material from fee-earners.
• Verifies, maintains and provides updates to the experience database, including facilitating the input and extraction of detailed experience into the database, and maintains the integrity and completeness of the content.
• Identifying opportunities for internal communications (including internal presentations and trainings at the local office or firm level).
• Delivering inductions for new joiners including on IT suite applications such as iManage, Sharefile, Microsoft Office applications.
• Assisting with work allocation requests, including responding to requests from partners and counsel.
• Assisting with collection of fees and costs data and managing relevant databases to assist with pricing for pitches or client requests.
• Assisting business services heads with updates and management of the firm’s intranet to ensure content is up-to-date.
• Assisting with the coordination of the firm’s internal advocacy training programme and other internal training sessions.
• Scheduling meetings of the firm’s management team, and where necessary pro bono and diversity & inclusion committees; including where necessary attending those meetings and recording minutes and action points arising out of them.
• Assisting with preparation for partnership meetings, in addition to scheduling of these meetings.
• Making text updates to the website (training to be provided).
• Updating lawyer CVs and online bios with text-based changes.
• Assistance with posting of firm social media content and intranet announcements.
• Making simple photo edits in Adobe Photoshop (training to be provided).
• Assistance with event-based administration i.e. coordinating RSVPs; researching venues; obtaining quotes (training to be provided).
• Assisting with preparations for firmwide and partner-wide retreats, including logistical responsibilities and coordinating with stakeholders (internal & external) as appropriate.
• Assist Risk & Compliance with ad-hoc administrative tasks, such as database maintenance and document gathering.
Practice Management Assistant Skills:
• Excellent understanding of all Microsoft Office applications.
• Strong document production skills, particularly in Word, PowerPoint, and Excel.
• Demonstrable experience of dealing with confidential information and maintaining a high level of integrity at all times.
• Ability to take initiative and prioritise own workload in order to juggle conflicting demands and meet deadlines.
• Experience of working in a busy and pressurised environment; ability to remain calm under pressure.
• Good judgment and decision-making ability.
• The aptitude to work both independently and collaborate as part of a team.
• Excellent attention to detail, with strong proof-reading skills and ability to perform quality checks on all work produced.
• Exceptional organisational and administrative skills.
• Strong interpersonal skills and ability to build good working relationships with all colleagues and third parties.
• Excellent written and verbal communication skills, and the ability to relate to people at all levels.
• Positive attitude with a practical, common-sense approach; adaptable and resilient.
• Flexibility to work overtime when necessary (standard hours are 9:00am to 5:30pm).
This is a fantastic opportunity for either a Legal PA or Paralegal wanting to get more involved in Practice Management, looking for 2+ years experience, applicants need to be bright, hardworking, accurate and have a strong interest in developing their career. Salary is to £42,000 with standard hours 9am to 5:30pm plus there are fantastic benefits including two generous bonuses.