Company Secretarial Assistant Manager

Dependent on Experience
10 Jan 2023
07 Feb 2023
Mark Chambers
Practice Area
Company / Commercial
PQE Level
Contract Type
Full Time
Company Secretarial Assistant Manager
I am working with a fast-growing private client business with a friendly team where you will take responsibility for delivering company secretarial services for UK corporate and listed funds. 
Key responsibilities would include:
  • Administer and monitor a varied client portfolio with an emphasis on UK corporate entities some of which will be listed within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care
  • Attend and minute board, committee and shareholder meetings, travelling to client locations as required
  • Draft board papers, assemble board packs and ensure distribution to client boards
  • Provide review and comment on corporate documentation as required by the client and in conjunction with other advisors
  • Draft other company materials and statutory filings, as appropriate
  • Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures
  • Assist with the review legal and tax advice where appropriate and be able to interpret /implement relevant advice as required
  • Maintain accurate and up to date records of client entities, ensuring all statutory obligations are complied with
  • Assist more junior members of the team, deliver to agreed scope and timescales
  • Keep clients’ records up to date and ensure all statutory registers are maintained
    Receive, monitor and keep up to date with constitutional and regulatory requirements as applicable to individual clients
  • Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking office administration including billing and project work
  • Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
  • Liaising with external regulators and advisers, such as lawyers and auditors
  • Assist with the production, where necessary, of relevant policies and procedures including the development of a knowledge bank
  • Manage billing and cash collection / debtors process for director’s clients, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs
  • Remain aware of the obligations for the reporting of unusual transactions and act as a guide to the Department in this respect
  • Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation
  • Adhere to CPD requirements in accordance with qualification level and in-house procedures.
  • Any other duties as deemed necessary by Management.
Key Skills:

Ideally suited to a company secretary with experience either in-house or professional particularly if you have some PLC experience. CGI qualifications would be held in high regard. 

For more information on this and other exciting opportunities, please contact Mark Chambers at G2 Legal.