Facilities Assistant

A prestigious UK Law Firm is looking to hire a new Facilities Assistant to work within their London on a full-time permanent basis.  This is a fantastic opportunity for someone looking to move into Facilities, looking for a new challenge and environment to develop facilities skills.  The successful candidates will work 35 hours a week on a shift between 8:00am – 6:00pm. Due to the nature of the role it will be full time office based – a salary of up to £25,000 is on offer plus fantastic benefits.  The facilities assistant will provide a full back-up service to the facilities team and helpdesk resources to ensure that a seamless, efficient and high level service is offered to internal and external clients.

Key responsibilities will include:

Ensuring that general administrative tasks such as opening, sorting and dispatching the facilities post, filing, archiving and data input are completed, having weekly meetings with the facilities manager/facilities team to plan the requirements for the week ahead, keeping the facilities directory up to date, assisting with facilities helpdesk calls and e-mails, working as part of a team to ensure that internal queries (such as air conditioning, lift breakdowns, security fobs, general building maintenance questions etc.) are responded to and acted upon appropriately, carrying out small DIY tasks which can include repairs and installation of fixtures / fittings / furniture if required, other duties include assisting with and arranging internal office moves, which may sometimes require out of hours assistance, carrying out document production, administrative duties and tracking project issues, administering the PAC security systems, carrying out backups and updating routines, assisting in the preparation of standard operating procedures, emergency and contingency plans, carrying out locker database administration, ensuring that the firm’s estate is maintained to the highest standards.  There will also be other duties within complying to Health and Safety regulations, first aid admin and assisting with risk assessments. There will be duties relating to technical developments e.g., informing managers of any major building systems issues and suggesting solutions.

Candidates need to have excellent communication, organisation, and written skills.  A salary of up to £25,000 is on offer, plus fantastic benefits.