Entity Management, Senior Associate (Company Secretary)

Remote work
on application
13 Jan 2023
10 Feb 2023
Pasquale Agatiello
Job Title
Company Secretary
Practice Area
PQE Level
Contract Type
Full Time

JOB TITLE: Entity Management, Senior Associate (Company Secretary)
SALARY: On application

THE ROLE: You will be working in a team of Entity Management professionals within the Legal, Contracts and Compliance Department. The team is responsible for the creation, management, maintenance and dissolution of legal entities around the world. As a Senior Associate, Entity Management you will work under the supervision of the Legal, Contracts and Compliance Attorney(s).

Primary responsibilities will include
• Draft and/or review and revise corporate governance documents for U.S. and non-U.S. legal entities, including, board and shareholder resolutions, annual general meetings, by-laws, certificates of incorporation or their equivalent Requires working effectively with corporate functional groups and third parties, including outside counsel located around the globe.
• Manage changes to directors, officers, addresses, etc. for the global subsidiaries and branches
• Assisting Entity Management Team leads and the teams in the Treasury, Tax and other functional groups with projects, including restructurings, recapitalisations, dividend declarations, treasury agreements/ documents and bank account updates.
• Arranging for document notarisation and authentications; obtaining company extracts and similar documents.
• Timely update and maintain subsidiary and affiliate database system (GEMS).
• Maintaining minute books, Director/Officer lists, shareholder registries and other corporate records.
• Analysing processes, recommending improvements, and developing and implementing policies and procedures.
• Assisting with MA&D and post-acquisition integration activities.
• Preparing delegations as requested by BUs and various functional groups
• Preparing certificates of incumbency and signature authority as requested by banks, customers and other outside third parties.
• Preparing and assisting with government filings for subsidiaries.
• Assisting with other projects as needed, including some administrative tasks such as filing and data updates/tracking and any other tasks as may be required within the Entity Management Team.

THE CANDIDATE: Candidates will need at least 8 years of relevant experience. The ability to handle a heavy workload as part of a geographically dispersed team that supports multiple internal customers including senior management. Prior experience in an international company or law firm overseeing multiple global legal entities while not a pre-requisite would be useful