Accounts Coordinator

This growing US law firm based a short walk from Liverpool St has new Accounts Coordinator role for its London office to providing accounts support for all of the EME regions.  Our client is ideally looking to hire an accounts all-rounder with Chrome River experience to deal with all accounts payable, accounts receivable and general cashiering duties.  This role is paying to £50,000 and the London office operates on a 4 days a week in the office and 1 day working remotely pattern. Their hours are 9.30-5.30 however there can be flexibility with start / finish times for the right candidate.

The Accounts Coordinator will report into the London Office Manager, working with another member of the Accounts team, with a dotted line into their East Coast based UD headquarters. Duties include;

•             Review invoice and personal reimbursement requests to ensure proper coding and compliance with firm policies

•             Ensure any invoices that fall withing the Prepayment/Accruals requirement are correctly coded for the annual reporting request

•             Deal with the firms Credit Card accounts ensuring all expenditure has been approved and coded correctly

•             Enter invoices on Chrome River and if necessary, directly into Aderant (for foreign currency)

•             Ensure all paperwork is filed electronically to the relevant folder

•             Prepare payment run process for direct upload to Bank, ensuring all bank details are correct

•             Make manual payments on the bank when required and then posted into Aderant

•             Provide excellent customer service by replying to vendor/employee inquiries regarding the payment process in an accurate and efficient manner 

•             Review bank accounts daily and when a bill payment, inform the partner of the receipt

•             Post all receipts on Aderant sending session details to US

•             Investigate any unknown debits/credits

•             Deal with the posting of Direct Debits in Aderant

•             Monitor bank balances daily to ensure the office has sufficient funds

•             Prepare a Cash Flow document showing bank balances and expected expenditure for Office Manager

•             Arrange for transfers between accounts when necessary

•             Arrange for excess funds to be wired to US office when necessary

•             Provide cover on billing preparing prebills and ensuring partners requests are dealt with

•             Provide cover for Client account payments and receipts

•             Provide information and documentation to Auditors on the SRA Audit dealing with any queries when they arise

•             Assist with gathering and matching supporting documentation for client expenses as needed

•             Provide information and documentation on LLP Audit to Finance Staff in US answering all queries

•             Deal with special projects when assigned

Candidates will have a minimum of 5 years experience in a busy legal accounts department, currently using Chrome River, also Aderant (however not as essential). Strong knowledge of SAR is essential.