Accounts Payable Assistant

Our client, a successful international litigation law firm is looking to hire an Accounts Payable Assistant to join their busy Finance team on a permanent basis.

Working in an accounts team of 5 in the London office, the Accounts Payable Assistant will be responsible for assisting with the reconciling and processing payment of approved expenditures and ensuring that expenses are paid accurately and in a timely manner; perform accounting and admin tasks related to the efficient maintenance and processing of accounts payable transactions. This role is full time in the office during the onboard process, then 4 days in the office, and 1 from home. A salary of circa £28,000-30,000 is on offer plus great benefits and an attractive bonus scheme.

Duties of the Accounts Payable Assistant include:

• Ensure timely and accurate entry of all invoice transactions by staff into Aderant in accordance with appropriate approvals and account codes, checking that invoices have not been previously paid
• Receive and review individual invoices and payment requests for appropriate supporting documentation in accordance with the firms’ policies and procedures
• Review invoices and payment requests for appropriate approval
• Prioritise and select invoices for timely payment runs and one-off urgent payments
• Maintain periodic upload to the financial system of expense reports in preparation for reimbursement
• Prioritise and select invoices & expenses claims for timely payment runs and one-off and / or urgent payments
• Ensure authorised bank signatory approvals are obtained for all bank payments
• Account for input VAT on all purchase invoices & expenses where required
• Ensure vendor accounts are current and paid within agreed vendor payment terms
• Review all new vendor account information in accordance with firm policy
• Respond to all vendor and internal customer enquiries as and when required
• Reconcile vendor statements, research and correct discrepancies where required
• Ensure appropriate credit notes are obtained from vendors where necessary

Experience on Aderant systems is preferred. Candidates will have minimum od 1 years' experience working in a busy legal accounts department in an Accounts Payable focused role. You will possess knowledge of VAT rules, UK Solicitor Accounts Rules and have confident communications skills and strong attention to detail and accuracy.