Dispute Resolution Legal Assistant

11 Mar 2024
05 Apr 2024
Job Title
Practice Area
Dispute Resolution
Contract Type
Full Time

Hodge Jones & Allen LLP

Leading London NW1 Solicitors

Dispute Resolution Legal Assistant

This is an administrative role that involves assisting the Dispute Resolution and Property Dispute fee earners in all areas of office services.


Duties will vary in importance and priority, depending on circumstances and the needs of the business at any particular time, but will include the following key responsibilities:

Administration & Delivery of Work

  • Following administration systems and procedures as required by the Firm/Lexcel
  • Using case management system
  • Any other reasonable tasks for the role (where applicable)
  • Ability to present information simply and accurately, both orally and in writing
  • Opening new files, drafting client care and file closing letters
  • Assisting with mail as required
  • Scanning and collating department post
  • Preparing bundles of documents for court and barristers
  • Organising team meetings


  • Excellent telephone manner with clear and pleasant verbal communication.
  • Be able to communicate confidently with all parties including client, court, experts and the other side by correspondence and telephone.
  • Be discreet, empathic and sensitive in dealing with clients
  • Setting up meetings in person, telephone or video link with guidance
  • Taking detailed and accurate contemporaneous notes of meetings, conferences and hearings.

Interpersonal Skills

  • Ability to establish and maintain good working relationships with staff at all levels as you will be part of a busy team responsible for the smooth running of the office
  • Ability to present information simply and accurately, both orally and in writing
  • Highly motivated
  • Willingness to take on new challenges
  • Have a practical approach to problem solving
  • Able to work on own initiative as well as work in a team

Taking New Client Enquiries

  • Receiving incoming calls/making outgoing calls and dealing with all new enquiries within the Dispute Resolution and Property Disputes teams Through careful listening and questioning, gain an insight into the client’s requirements and assist as far as possible.  Emailing new enquiries as appropriate Providing basic information on legal procedures, costs and timescales to clients to resolve their legal problems in line with legal best practices and principles. Ability to handle a high level of incoming calls, interacting with diverse cliental in a sensitive and professional manner at all times. Ability to discuss and understand complex situations with clients in a sensitive and professional manner at all times. Be able to discern, decide and differentiate between clients in a supportive and non-judgmental way. Communicating with client and fee earners to obtain sufficient and relevant documentation to assist on enquiry assessment You will need to complete an accurate written attendance note of the call and ensure it is logged on the client’s electronic file using the appropriate legal assistance based on information gained. Producing and managing relevant reports for the new enquiries Liaising with fee earners as to status of enquiries, and assisting on management of enquiry closures


  • You will need to have good administrative and literacy skills, be methodical, work in a team, be able to work on your own initiative and have a flexible attitude. 
  • Working in an organised manner, paying attention to detail and good time management are important.
  • Good computer skills are essential
  • File management
  • Have a flexible approach with a client focus

Hours Of work

Core office hours will be 9.30am to 5.30pm, 5 days per week.  Taking account of the nature of the role, a degree of flexibility will be required so as properly to fulfil the responsibilities and duties associated with the position.

Please note that you will be expected to work in the office. Hybrid working may be considered following completion of a successful probation period.

Operating from modern Central London premises, Hodge Jones & Allen Solicitors are a highly regarded firm. We offer good prospects, training and IT facilities.

Closing Date: 5pm, Friday 5 April 2024