Patent Secretary

£40k - 50k per year + Bonus Scheme
24 May 2024
21 Jun 2024
Antony Setford
Job Title
Legal Secretary
Contract Type
Full Time

Our client, a distinguished and leading Intellectual Property (IP) firm, is actively seeking a highly organised and detail-oriented Patent Secretary to join the dynamic team. This role is pivotal in supporting the patent attorneys and ensuring the efficient operation of patent processes.

As a Patent Secretary, you will provide essential administrative support to the patent attorneys, assisting with the preparation, filing, and management of patent applications. Your role will be critical in maintaining the high standards of service that our client is known for, ensuring accuracy and compliance with all relevant regulations.

Key Responsibilities:

  • Daily monitoring of prompt schedules, dealing with cases independently where possible, and liaising with records to remove old prompts
  • Proactively prepare official forms for UK, European and international patent and design applications and some foreign patent applications
  • Amending letters, emails, specifications (including using tracked changes), ensuring completed documents are delivered accurately and to a consistently high standard
  • Using the internal database to look up case/client information, using links to relevant Patent Office websites
  • Preparing standard reporting letters without instruction
  • Preparing papers/bundles for oral proceedings


  • 3-5 years of experience as a Patent Secretary or in a similar role within an IP or legal environment
  • Thorough understanding of patent procedures and documentation requirements
  • Exceptional organisational skills and attention to detail
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite and patent management software
  • Ability to work independently and manage multiple tasks simultaneously

What Our Client Offers:

  • A competitive salary and comprehensive benefits package
  • A professional and supportive work environment
  • Opportunities for career development and advancement
  • The chance to work with a leading IP firm known for its expertise and commitment to excellence

Apply online or contact Antony Setford at G2 Legal today.

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