Talent Acquisition EA

Expiring today

Location
City of London
Salary
£48k per year
Posted
28 May 2024
Closes
12 Jun 2024
Ref
JW-TAEA
Contact
Jack Waldron
Job Title
Human Resources
Contract Type
Permanent
Hours
Full Time

Fast-growing, international law firm seeks a Talent Acquisition EA for their expanding HR and L&D function. This non-transactional EA role will provide EA support to the Global Head of Talent Acquisition, as well as assisting the wider Lateral Partner Recruitment team.

  • Salary of £48,000 per annum with generous range of flexible benefits
  • Hybrid working pattern of 3 days in office, 2 remote
  • Dual role, providing EA support to Global Head of TA and assisting with Partner recruitment.

Our client is looking for a proactive, ambitious and highly competent Executive Assistant who can support their Head of Talent Acquisition in range of complex tasks, projects and diary management. They must also be highly organised with meticulous attention to detail as they will be responsible for supporting the partner interview scheduling and admin processes, mainly using Excel and their ATS.

Key Responsibilities of the Talent Acquisition EA:

EA Support to Global Head of Talent Acquisition

  • Extensive complex diary management, including across multiple time zones and with various different forms of IT infrastructure
  • Liaising regularly to identify work commitments, prioritising workloads accordingly
  • Preparation for all meetings, following up and coordinating all meeting actions, including any necessary follow-up communications
  • Travel arrangements including arranging visas, booking travel and accommodation, arranging currency, preparing itineraries
  • Develop and maintain a file management system for all electronic and hard copy correspondence and documents
  • Administrative tasks including photocopying, printing, scanning, organising post and couriers, etc.

Lateral Partner Recruitment Administration Management

  • Own and manage lateral partner recruitment related administrative tasks (including diary management, arranging interviews, administering candidate tests and producing packs)
  • Manage the relevant recruitment calendar and recruitment inbox
  • Liaise proactively with candidates, agencies, hiring managers of all levels etc. in arranging candidate interviews or video conferences
  • Manage the scheduling and rescheduling of interviews
  • Manage the sending and tracking of partner agency terms of business
  • Maintain the integrity of databases updating candidate statuses and feedback, adhering to GDPR requirements around storage of candidate data
  • Assist the Lateral Partner Recruitment team with secretarial duties
  • Produce the monthly management report information using Excel and the recruitment system
  • Complete expense re-claim forms in a timely and accurate manner
  • Process invoices; assist with budget management
  • Keep departmental information up to date – for example relevant internet pages, guides and other marketing materials

Key Skills and Experience of the Talent Acquisition EA:

  • Relevant experience in an EA/PA, HR or recruitment role, with strong diary management experience critical
  • Advanced Microsoft Office skills to include Excel, Word and PowerPoint
  • Numerate and able to create, generate, and ideally interpret reports and spreadsheets
  • Able to handle sensitive situations and information confidentially and discreetly
  • Confident and professional manner with the ability to build strong relationships and excellent communication skills
  • Reliable, hardworking, able to work to tight deadlines and to remain calm when under pressure