Facilities Assistant

City of London
£30k - 35k per year
29 May 2024
26 Jun 2024
Damian Larbey
Job Title
Contract Type
Full Time

US law firm seeks an enthusiastic Facilities Assistant to join a team of 2 to provide office administration support, as well as coordinating on-site operations for the London office, ideally looking for a candidate with 18+ months’ experience who is looking to work in a small yet highly professional and successful environment.

  • Salary to £35,000, dependent on experience
  • Stunning offices by Liverpool Street and Fenchurch Street
  • Core working hours of 9:30am to 6:00pm

They are looking for a Facilities Assistant candidate with a strong work ethic and genuine interest in working for a law firm. Reporting to the Facilities Manager, this Facilities Assistant role is hands-on and varied, combining legal administration and office operations/facilities tasks. Proactiveness, team spirit and a can-do attitude are key to success.

Key Responsibilities of the Facilities Assistant:

  • Handling all mailroom services, managing both incoming and outgoing mail and couriers
  • Managing all security access procedures for new joiners and visitors
  • Assisting with office and conference room set ups, including the procurement of stationary, consumables and offices supplies
  • Maintaining stock of office pantry supplies in the office café and kitchen areas
  • Assisting with the coordination of building maintenance providers (maintenance, housekeeping, air conditioning, document archiving/disposal, AV and IT)
  • Conducting regular maintenance tasks for coffee machines and addressing any technical issues with the vendor promptly
  • Maintaining facilities related documentation on the firm’s document management system in line with company policies and procedures
  • Supporting the office’s Business Continuity efforts and plans
  • Supporting the office filing, archiving and onsite/offsite storage
  • General office administrative support for office leadership and providing backup reception duties as required
  • Willingness to perform other related duties as required


Key Skills/Experience of the Facilities Assistant:

  • Previous experience in a similar role within a Legal or Professional Services environment
  • Ability to develop and maintain positive working relationships with all relevant stakeholders, with an approachable and friendly attitude
  • IT literate and able to juggle multiple priorities
  • Excellent communication and organisational skills
  • Trained as a fire warden and/or first aider advantageous

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